ETL Program Critical Dates

Reminder: Students unable to enroll in coursework for any reason during the Spring or Fall semester, must enroll in a Leave of Absence. This includes instances where non- enrollment is due to lack of available courses matching a student’s program requirements. See: General Administrative and Student Forms.

FALL 2024 WEEKLY CALENDAR

Fall 2024 ETL Program Weekly Calendar
WEEK 1: ETL COURSES AND ORIENTATION		August 28 - September 3 Students should check their GW email account on August 28th, 2024 for Orientation information and assignments. Classes will be made available to students in Blackboard on (not before) August 28th, 2024.
WEEK 2		September 4 - September 10
WEEK 3		September 12 - September 17
WEEK 4		September 18 - September 24
WEEK 5		September 25 - October 1
WEEK 6		October 2 - October 8
WEEK 7		October 9 - October 15
WEEK 8		October 16 - October 22
WEEK 9		October 23 - October 29
WEEK 10		October 30 - November 5
WEEK 11		November 6 - November 12
WEEK 12		November 13 - November 19
WEEK 13		November 20 - November 26
🦃 THANKSGIVING BREAK		November 27 - December 3
WEEK 14		December 4 - December 10
Final exams and/or projects may be scheduled after the course end date. See specific course syllabus for details.

FALL 2024 CRITICAL DATES & COURSE WITHDRAWAL REFUND SCHEDULE

ETL Program Fall 2024 Critical Dates Federal Financial Aid Recipients: see Withdrawal/Tuition Refund constraints below.
March 28 - August 21		Registration Open for Degree-Seeking Students (Masters and Graduate Certificate). See: Registration Steps.
August 7 - August 21		Registration Open for Non Degree Students. See: Registration Steps.
Before August 22		Order Course Textbooks. Refer to: Registration Steps “Step Three”.
August 22		Review and Pay Your Tuition Bill Online (GW E-Bill). Refer to: GW Office of Student Accounts for instructions.
September 8		Last day to Add a course online via GWEB
September 22		Last day to Drop a course online via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.
November 1		Last Day to Withdraw from a course with a grade of “W” via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.

ETL Program Fall 2024 Withdrawal / Refund Period The first day of the GW Fall 2024 academic semester is August 22, 2024. ETL classes start on August 28, 2024.
100% Refund Period		From the first day of the academic semester, until the end of the second week of the academic semester: August 22 - September 4, 2024
60% Refund Period		From the first day of the third week of the academic semester, until the end of the third week of the academic semester: September 5 - September 11, 2024
40% Refund Period		From the first day of the fourth week of the academic semester, until the end of the fourth week of the academic semester: September 12 - September 18, 2024
20% Refund Period		From the first day of the fifth week of the academic semester, until the end of the fifth week of the academic semester: September 19 - September 25, 2024
No Refund		On and after the first day of the sixth week of the academic semester: September 26, 2024 or later
See also the GW Registrar's Office Withdrawal & Refund Policies for online courses. Main campus students enrolled in ETL courses: main-campus tuition rates and withdrawal policies apply. Consortium students: Consortium refund policies apply. Federal financial aid recipients who drop or withdraw from a course after the start date of the academic semester may incur out of pocket expenses. See the GW Office of Student Accounts "Return of Title IV Funds Policy"document. Federal aid recipients must also maintain Satisfactory Academic Progress (SAP) towards degree completion, and course withdrawal(s) factor into a student’s Satisfactory Academic Progress. See the GW Office of Student Financial Assistance Policy on Satisfactory Academic Progress or contact the GW Office of Student Financial Assistance email: finaid@gwu.edu or your GSEHD Student Services Representative educrep@gwu.edu.

🎓 FALL 2024 GRADUATING STUDENTS: CRITICAL DATES

🎓 Fall 2024 ETL Graduating Students Critical Dates Updated information will be posted here as it becomes available.
August 28 - September 15		Graduating ETL Masters and Graduate Certificate Students: Notify ETL Program Administration etladmin@gwu.edu of your intent to complete your program requirements.
September 1 - November 15		Graduating Graduate Certificate Students: Application for Graduate Certificate Completion due.
September 1 - October 1		Graduating ETL Masters Students: Comprehensive Exam Request Form due. In order to be cleared to sit for the comprehensive examination, students must be in good standing and have completed all of their coursework or be in their last semester of coursework and have no Incompletes ("I's") or In Progress Grades ("IPG's") on their record.
September 1 - November 15		Graduating ETL Masters Students: Graduation Application due. We recommend early (September) submission of the graduation application.
TBD (November)		Graduating Masters Degree Students: Comprehensive Exam test date.
Graduating Masters Degree Students: Awards and Student Speaker Competitions
March 1		Jere Trout Memorial Award Competition deadline.
TBD		GSEHD Student Speaker Competition deadline.
TBD		Commencement Speaker Competition deadline.
Graduating Masters Degree Students: Graduation Ceremonies
TBD		Cap and Gown available for online purchase. Early bird pricing available.
May 18		GSEHD Celebration.
May 19		GWU Commencement.

SPRING 2025 WEEKLY CALENDAR

Spring 2025 ETL Program Weekly Calendar
WEEK 1: ETL COURSES AND ORIENTATION			January 15 - January 21 Students should check their GW email account on January 15th, 2025 for Orientation information and assignments. Classes will be made available to students in Blackboard on (not before) January 15th, 2025.
WEEK 2			January 22 - January 28
WEEK 3			January 29 - February 4
WEEK 4			February 5 - February 11
WEEK 5			February 12 - February 18
WEEK 6			February 19 - February 25
WEEK 7			February 26 - March 4
WEEK 8			March 5 - March 11
☀️ ETL SPRING BREAK			March 12 - March 18
WEEK 9			March 19 - March 25
WEEK 10			March 26 - April 1
WEEK 11			April 2 - April 8
WEEK 12			April 9 - April 15
WEEK 13			April 16 - April 22
WEEK 14			April 23 - April29
Final exams and/or projects may be scheduled after the course end date. See specific course syllabus for details.

SPRING 2025 CRITICAL DATES & COURSE WITHDRAWAL REFUND SCHEDULE

ETL Program Spring 2025 Critical Dates Federal Financial Aid Recipients: see Withdrawal/Tuition Refund constraints below.
November 7 - January 12		Registration Open for Degree-Seeking Students (Masters and Graduate Certificate). See: Registration Steps.
December 2 - January 12		Registration Open for Non Degree Students. See: Registration Steps.
Before January 15		Order Course Textbooks. Refer to: Registration Steps “Step Three”.
January 15		Review and Pay Your Tuition Bill Online (GW E-Bill). Refer to: GW Office of Student Accounts for instructions.
January 26		Last Day to Add a course online via GWEB Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.
February 9		Last day to Drop a course online via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.
March 23		Last Day to Withdraw from a course with a grade of “W” via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.

ETL Program Spring 2025 Withdrawal / Refund Period The first day of the GW Spring 2025 academic semester is January 13, 2025. ETL classes start on January 15, 2025.
100% Refund Period		From the first day of the academic semester, until the end of the second week of the academic semester: January 13 - January 26, 2025
60% Refund Period		From the first day of the third week of the academic semester until the end of the third week of the academic semester: January 27 - February 2, 2025
40% Refund Period		From the first day of the fourth week of the academic semester, until the end of the fourth week of the academic semester: February 3 - February 9, 2025
20% Refund Period		From the first day of the fifth week of the academic semester, until the end of the fifth week of the academic semester: February 10 - February 16, 2025
No Refund		On and after the first day of the sixth week of the academic semester: February 17, 2025 and later
See also the GW Registrar's Office Withdrawal & Refund Policies for online courses. Main campus students enrolled in ETL courses: main-campus tuition rates and withdrawal policies apply. Consortium students: Consortium refund policies apply. Federal financial aid recipients who drop or withdraw from a course after the start date of the academic semester may incur out of pocket expenses. See the GW Office of Student Accounts "Return of Title IV Funds Policy" document. Federal aid recipients must also maintain Satisfactory Academic Progress (SAP) towards degree completion, and course withdrawal(s) factor into a student’s Satisfactory Academic Progress. See the GW Office of Student Financial Assistance Policy on Satisfactory Academic Progress or contact the GW Office of Student Financial Assistance email: finaid@gwu.edu or your GSEHD Student Services Representative educrep@gwu.edu.

🎓 SPRING 2025 GRADUATING STUDENTS: CRITICAL DATES

Spring 2025 ETL Graduating Students Critical Dates
January 1 - January 31		Graduating ETL Masters and Graduate Certificate Students: Notify ETL Program Administration etladmin@gwu.edu of your intent to complete your program requirements.
January 1 - April 1		Graduating Graduate Certificate Students: Application for Graduate Certificate Completion due.
January 1 - March 15		Graduating ETL Masters Students: Graduation Application due. We strongly recommend early (January) submission of the graduation application.
March 15 - April 1		Summer Graduating ETL Masters Students Participating in Spring Ceremonies must register for Summer courses prior to submitting a (Spring) Graduation Application. Refer also to Summer Graduating Students Critical Dates
TBD		Graduating Masters Degree Students: Comprehensive Exam test date.
March 15		Jere Trout Memorial Award Competition deadline.
Graduating Masters Degree Students: Awards and Student Speaker Competitions
April 5		GSEHD Student Speaker Competition deadline.
February 21		Commencement Speaker Competition deadline.
Graduating Masters Degree Students: Graduation Ceremonies
January 1 - April 2		Cap and Gown available for online purchase. Early bird pricing ended January 31.
May 17		GSEHD Celebration .
May 18		GWU Commencement .

SUMMER 2024 WEEKLY CALENDAR

5
NEW STUDENT ORIENTATION		May 14 - May 20 ETL summer session New Student Orientation precedes the first week of classes. Students should check their GW email account on May 14th, 2024 for Orientation information and assignments. Classes will be made available to students in Blackboard on (not before) May 21st, 2024.
WEEK 1 ETL COURSES		May 21 - May 27
WEEK 2		May 28 - June 3
WEEK 3		June 4 - June 10
WEEK 4		June 11 - June 17
WEEK 5		June 18 - June 24
WEEK 6		June 25 - July 2
Final exams and/or projects may be scheduled after the course end date. See specific course syllabus for details.

SUMMER 2024 CRITICAL DATES & COURSE WITHDRAWAL REFUND SCHEDULE

ETL Program Summer 2024 Critical Dates Federal Financial Aid Recipients: see Withdrawal/Tuition Refund constraints below.
March 17 - May 18			Registration Open. See: Registration Steps.
Before May 19			Order Course Textbooks. Refer to: Registration Steps “Step Three”.
May 19			Review and Pay Your Tuition Bill Online (GW E-Bill). Refer to: GW Office of Student Accounts for instructions.
May 25			Last Day to Web Drop and/or Add a Course via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.
June 13			Last Day to Withdraw from a Course with a Grade of “W” via GWEB. Students should first email their course professor(s), etladmin@gwu.edu and educrep@gwu.edu.

ETL Program Summer 2024 Withdrawal / Refund Period The first day of the GW Summer 2025 academic session is May 19. New Student Orientation begins on May 14 and classes begin on May 21.
100% Refund Period		From the first day thru the end of the fifth day of the academic session: May 19 - May 23
70% Refund Period		From the sixth day thru the end of the tenth day of the academic session: May 24 - May 28
50% Refund Period		From the eleventh day thru the end of the fourteenth day of the academic session: May 29 - June 1
0% Refund Period		From the fifteenth day thru the end of the academic session : June 2 or later.
See also the GW Registrar's Office Withdrawal & Refund Policies for online courses. Main campus students enrolled in ETL courses: main-campus tuition rates and withdrawal policies apply. Consortium students: Consortium refund policies apply. Federal financial aid recipients who drop or withdraw from a course after the start date of the academic semester may incur out of pocket expenses. See the GW Office of Student Accounts "Return of Title IV Funds Policy"document. Federal aid recipients must also maintain Satisfactory Academic Progress (SAP) towards degree completion, and course withdrawal(s) factor into a student’s Satisfactory Academic Progress. See the GW Office of Student Financial Assistance Policy on Satisfactory Academic Progress or contact the GW Office of Student Financial Assistance email: finaid@gwu.edu or your GSEHD Student Services Representative educrep@gwu.edu.

🎓 SUMMER 2024 GRADUATING STUDENTS: CRITICAL DATES

5
March 17 - May 19		Notify ETL Program Administration etladmin@gwu.edu of your intent to complete your program requirements in the Summer session.
March 17 - May 31		Application for Graduate Certificate Completion due.

🎓 Summer 2024 ETL Graduating Masters Degree Students - Attending Spring 2024 Ceremonies:
Summer 2025 ETL graduating masters degree students who need no more than 9 credit hours to complete their degree requirements and are able to obtain the needed academic credit hours during Summer 2025, may participate ("walk through") the Spring 2025 GSEHD Celebration Ceremony and GWU Commencement Ceremony. Students in this category should adhere to the following deadlines:
January 1 - April 1		Notify ETL Program Administration etladmin@gwu.edu of your intent to complete your program requirements in Summer 2025 and that you plan to participate in Spring 2025 ceremonies.
March 16 - April 1		Graduation Application due and should be submitted only after you have registered for your final Summer 2025 class(es). On the application indicate you are a Summer 2025 graduate participating in preceding Spring 2025 ceremonies.
March 16 - June 1		Comprehensive Exam Request Form due. In order to be cleared to sit for the comprehensive examination, students must be in good standing and have completed all of their coursework or be in their last semester of coursework and have no Incompletes ("I's") or In Progress Grades ("IPG's") on their record.
TBD		Comprehensive Exam test date.
Masters Students - attending Spring 2025 graduation ceremonies may apply for the following awards:
March 15		Jere Trout Memorial Award Competition deadline.
TBA		GSEHD Student Speaker Competition deadline.
February 21		Commencement Speaker Competition deadline.
Masters Students - attending Spring 2025 graduation ceremonies may refer to the following:
January 1 - April 2		Cap and Gown available for online purchase. Early bird pricing available.
May 17		GSEHD Celebration
May 18		GWU Commencement

🎓 Summer 2022 ETL Graduating Masters Degree Students - Not Attending Spring 2023 Ceremonies and/or Planning to Attend Spring 2024 Ceremonies:
May 1 - May 31		Notify ETL Program Administration etladmin@gwu.edu of your intent to complete your program requirements in Summer 2022.
March 15 - July 15		Graduation Application due. The ETL Program Summer Session is held early, therefore we suggest students submit their application before June 1st.
April 15 - June 1		Comprehensive Exam Request Form due. In order to be cleared to sit for the comprehensive examination, students must be in good standing and have completed all of their coursework or be in their last semester of coursework and have no Incompletes ("I's") or In Progress Grades ("IPG's") on their record.
TBA		Comprehensive Exam test date.