Please use this checklist to ensure all your materials are updated, you have contacted the necessary offices, and you have sufficient access to systems so you may successfully complete your DGS duties.
⬜ Inform the Office of Graduate Studies when a new DGS is appointed for your program by completing this form.
⬜ Update your department webpage.
⬜ Send an email to all your current students notifying them of the change in DGS.
⬜ If you do not already have Banner Access, submit a Banner Access form to the CCAS Finance Office. Contact Emprisia Lee with questions.
⬜ Once you have Banner access, request access to Banner Workflow for Graduate Awards if you will be making PhD, CCAS Tailored, or Endowment award requests. Some programs may choose to have an departmental administrator serve as the initiator for Banner Workflow. This is perfectly acceptable and left to the discretion of the department. To request Banner Workflow Access, send your NetID (usually begins with CCO) to DIT and request either Initiator or Approver (Dept. Chair or Deputy Chair) access to the Graduate Awards System.
⬜ Contact Faculty Personnel and request to be granted advisor status in Banner.
⬜ Email the DegreeMAP office to request advisor access to your program. Register for the DegreeMAP listserv.
⬜ Determine if / Confirm that you will serve as Head Reviewer for admissions, and contact your OGS coordinator to follow up and ensure that TargetX is updated accordingly. Please also inform OGS of any other faculty or staff who should be added or deactivated from your TargetX admissions committee.
⬜ Ensure you are aware of your program’s current funding commitments and available endowment awards.
