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4 Tactics for PA, PD, and Principal Officers on Twitter

April 20, 2017December 19, 2018IPDGC, public diplomacy, Social Media12 Comments

Both public affairs (PA) and public diplomacy (PD) officers have the privilege of representing a greater principal actor in whatever position they hold. This was the case with President Obama, having Samantha Powers one of his PD officers, and Josh Earnest as one of his PA officer; it is also the case with President Putin in Russia, and it is the case today under President Trump. However, the communication channels have changed for each of these actors in the new administration with the prominent role social media now plays, particularly Twitter, when speaking or tweeting with foreign and domestic publics. The constant use of the platform by President Trump has allowed him to create a sense of personal connection with reporters, constituents, and even international leaders, alluding to real-time and unfiltered content, but also weakening the role of the PA and PD officers who have a pervasive role of communicating policy. By analyzing the tweets from the current administration’s officials, President Trump (@POTUS), US Ambassador to the United Nations Nikki Haley (@NikkiHaley), and Press Secretary Sean Spicer (@PressSec), each will give inside unto how the three should represent themselves and their policies on a social media platform such as Twitter.

The “I” in Team

President Trump has a unique role apart from the others because of the fact that he initiates the policies the other two advocate. For this reason, it is incredibly important for anyone in the role of the principal actor, as he is, to speak directly for himself. Out of the 238 tweets sent out in the first 70 days of the administration, 47 of which seem to be written by the president himself (using I, my, or me). In comparison, Spicer never used a pronoun in reference to himself, but Nikki Haley did. Seven of her 74 tweets in the same time period were about topics related to herself, from moving to New York to meetings she held. These personal pronouns are important for public diplomacy officers because of their ability to provide independent perspectives on the role they represent – this simple communication tool allows an audience to perceive a unique voice. Had Spicer or a public affairs officer used these pronouns, his primary audience of reporters would no longer use him as a source who is close to the principal actor they truly want information on.

Distance from the Principal

25 percent of the active user population on Twitter are journalists, therefore allowing Spicer the opportunity to speak with his most direct audience quickly. His credibility as a PA officer, comes from two things: proximity to the president, and ability to control the message of the White House. This represents the 129 tweets out of 225 total related directly to the president. The second aspect however, as mentioned above, can sometimes be interrupted when the principal actor, or President Trump in this case, tweets his own messages without putting a message through the office of the Press Secretary. Not including the messages using personal pronouns, the @POTUS account wrote 144 more in third person or spoke about the administration more broadly. On the other hand, Haley is also able to distance herself. Although she does represent the government which the president leads, as a principal officer, or head or a mission, she can refer to him less, as can other PD officers reference principal actors less, as seen in her two tweets about the president.

Personality

In addition to the importance, or lack, of showing personal use of the account, it is equally relevant to discuss mentioning personal topics on particular accounts. PD officers have the greatest ability of the three to show personality through their tweets because it allows them to portray to their followers knowledge of culture in their host country. Haley tweeted 25 times about topics such as her new favorite song, a television show she just watched, or her dog, Bentley. As she is representative of her own perceptions of the US actions, she is not as subservient as Spicer does to the President. Spicer does not have any tweets about personal matters. President Trump has one tweet about the Super Bowl, even signed DJT which occurs in seven other tweets – three of which were about the US generally, two about his role, and two about the media. While the principal actor may show personality in his tweets, as in the case of the Super Bowl, the 47 tweets mentioned above that speak directly about the president are a better use of this tactic. This allows any communications officers to direct audiences to the tweets for official opinions about important topics.

Foreign publics

While there are many other ways to analyze the tweets of leaders, from work related topics, family related, relaxed use of hashtags, etc., the last topic of importance to the PA, PD, and principal agent is communication with foreign leaders. As Twitter has a world-wide platform, it is impossible to contain messaging to just one part of the world. Therefore, a large part of tweets should be directed at foreign publics, but in different ways for each of the roles. From a PA standpoint, with the example of Spicer, it was appropriate for the small number of 19 tweets to discuss foreign affairs or meetings held with foreign leaders because his position is not to represent the foreign publics, but the principal. An even smaller number however, was that from President Trump. Only nine of his tweets related to issues of other countries. This may be due to the fact that he is yet to travel out of the country and is only taking meetings or calls in the US. Haley on the other hand had 33 percent of her tweets focused on foreign leaders and publics. This increase is due mostly to her face-to-face interaction with foreign diplomats every day. The real reason is the Haley’s mission is to represent the U.S. to foreign bodies, whereas Trump as part of his America first doctrine has focused mostly on domestic issues. However, this can also lead to problems when overlapping with personal content such as f the tweet from March 8, 2017, “On what will be an intense day on N. Korea and Syria, this was a sweet way to start the day…”Thinking Out Loud” by Ed Sheeran. Happy Wed!” This could be seen as inappropriate when discussing such a serious topic.

Changes to make

From each of these four factors, there are many tips for future PA and PD officers as well as their principal actors. Social media can spark revolutions, but it can also be misconstrued. For example, on February 9, 2017, Spicer spoke at a daily briefing when he received a question about why the president tweeted one topic, but not another to which he responded, “you’re equating me addressing the nation here and a tweet?” As a spokesperson for the principal, PA officers must simultaneously contain a message, while maintaining credibility. Not only were the tweets of his principal actor discredited, so was the method, and the message at large.

On another note, to spread a message on a world-wide scale as Twitter can, it is important to connect with the audience you want to see the message. In many cases, this is foreign publics, whether these actors like it or not. Because seventy-nine percent of Twitter accounts are held by users outside of the United States, and over 68 percent of world leaders hold accounts, it is important for each to follow and be followed by foreign leaders. President Obama was criticized for following only three foreign leaders – Nikki Haley is following Prime Minister Netanyahu aside from President Trump, Spicer is only following the president, and President Trump is not following any foreign leaders.

Social Media in Public Diplomacy: Twitter and DC Embassies Part 2

April 10, 2013public diplomacy11 Comments

The first post in this series explained how many embassies based in Washington DC are using social media and which platforms embassies most frequently use.

After looking at embassy presence across all platforms, Facebook and Twitter proved to be the two most popular – over 50 embassies in Washington DC were identified as having Twitter accounts and 60 embassies had Facebook accounts

Of the social media platforms identified in our earlier piece, Twitter makes data most easily available and with least restrictions through their API (Automated Programming Interface). As a result, we have focused on Twitter rather than Facebook for this post, although we acknowledge the total number of DC Embassies using Facebook is slightly greater than those using Twitter.

When social media and twitter specifically are discussed within the context of Public Diplomacy, one of the frequently cited metrics is the number of followers. While this is a frequently stated metric, when stated about a single Twitter account it is at very best a tactical question, rather than an indicator of a successful strategy – unless getting followers is the end goal of using a Twitter account for Public Diplomacy. One way this metric can be a little more useful is to put it in the context of others in the same field, or in this case other Embassies in DC. While this is still relatively limited in its utility, there is at least a comparative element.

Twitter followers embassies — Most and Least Followers- Twitter Accounts and Just Embassies

The above chart shows the number of followers for all the Twitter accounts that were found during the initial research phase. As noted on the chart, the Twitter account for Nirupama Rao, India’s ambassador to the U.S.- @NMenonRao, has the most followers. At the time of the making of the chart, she had around 75,000 followers. At the time of writing this post, about six weeks later, her followers were close to 92,000. Clearly she is doing something right on Twitter that she was able to gain that many followers in such a short amount of time. A quick glance at her account shows that she tweets consistently, which is crucial to acquiring and maintaining followers, and that she was on Foreign Policy Magazine’s list of 100 Womerati which is a list created after there was a lack of women in Foreign Policy’s list of 100 Twitterati.

The 100 Womerati list is a group of women that are deemed by Foreign Policy as “100 female tweeters around the world that everyone should follow.” This could explain the extraordinarily high number of followers that she has, but is probably not the entire reason. The next highest number of followers is the Indian Diplomacy Twitter account (@IndianDiplomacy) which is the dedicated Twitter account of the Public Diplomacy sector of India’s Foreign Ministry. The fact that they have a dedicated account for public diplomacy demonstrates just how devoted they are to using social media to engage international audiences. This account is not directed solely at the United States which may account for its high number of followers in relation to the other accounts on this chart. On the other side of the chart, we see several embassy Twitter accounts that have few to no followers. This is caused mainly by two problems: no one knows the account exists (i.e. it’s not linked to the embassy’s web site) or the account is not maintained (i.e. no one is sending tweets).

Which embassies follow each other?

Moving away from a direct comparison of follower numbers, another indicator to consider is whether others in the same field think an account is worth following. This might give a comparative sense of authority around a particular issue or area of activity. In this case, while Embassies may at some level compete to represent their respective national interests, it is rarely a zero-sum proposition. As a result, there are many opportunities to collaborate and where a positive outcome for one Embassy is equally positive for another.

From this perspective, a very low level collaborative approach to public diplomacy could be to follow other Embassies on Twitter. The following graph represents the e-diplomacy network which exists between Embassies which are active on social media in Washington DC. Lines between nodes represent the follower / following relationships between Embassies in DC. Those represented by larger nodes and with larger labels are followed by the greatest number of other embassies in DC, and the smallest nodes are followed by the fewest embassies.

The data represented in this graph shows which embassies are considered important to follow by other Embassies. In simple terms, being followed by the greatest number of other Embassies could be a measure of importance. An alternative, Eigenvector centrality, provides a slightly more complex method of calculating importance within a network. This method gives greater value to connections from other important nodes than an equal number of connections from less important nodes. Using this method, the top ten influential embassies, amongst other DC based embassies, are shown below.

British Embassy
Embassy of Poland US
Netherlands Embassy
Finland Embassy DC
Embassy of Israel
French Embassy U.S.
German Embassy
Embassy of Greece
Embassy of Venezuela
Norway in the U.S.

For those seeking to collaborate with other embassies, or develop strategies to engage the diplomatic community in DC this may be a useful starting point.

In addition to the relationships with other embassies, the Twitter data allows us to analyze all the users who choose to follow the Embassies in DC that have Twitter accounts.

The above picture shows the network created by individuals following different embassy accounts. The larger the circle, the more followers the account has. The lines connecting the nodes show the number of people that follow both the accounts on each side of the line. As seen in the graphic, the Embassy of Israel, the British Embassy, the Saudi Embassy, the UAE Embassy and the German Embassy are the top five embassies followed in this network. This graphic gives us a tangible idea of just how everyone is connected in the social media world which often seems abstract and difficult to comprehend.

Group of followers that follow more than 10 embassies

Within this network of followers, there are approximately 280 Twitter accounts that follow more than 10 embassies. Looking at this group, we can make some observations about who follows embassies. Of these 280, 22 are embassy-affiliated accounts, 13 are diplomacy non-profits and media outlets such as Meridian International and the Diplomatic Courier, and 65 of the accounts are for hotels, passport services, and strategic communications firms that would be of service to diplomats and embassies. There are also 10 accounts from users who work in the diplomatic community and 8 accounts of students studying international affairs and related fields. Glancing at the profile data of this group, we can see that the majority of these accounts are based in Washington, DC and are interested in international affairs and diplomacy. A Wordle (right) shows the most popular words in the profile data. Put in the context of a two word semantic concept wordle, some familiar phrases appear – some coffee drinkers and grad students appear alongside the diplomatic community, international affairs cultural diplomacy and foreign policy.

The stated location of users who follow more than ten embassies provides another perspective. Washington DC is the most common location, but as the image below shows, users following more than 10 embassies claim to be located across the world. This speaks to one of the key challenges for any embassy engaged in e-diplomacy – How to optimize their engagement when their remit is frequently focused within geographic boundaries but the uses with which they engage are spread beyond those boarders.

So What Does This All Mean?

In the first post we saw which embassies were using social media. In this post we have identified those with which embassies engage, providing information which could be useful in development of e-diplomacy strategy and, if gathered over time, evaluation.

First, we asked how many users embassies engage and looked at which the most followers. Knowing the number of followers of an account, by itself, is relatively low value tactical data. However, the comparison with other accounts in a similar position or fulfilling a similar role can at least give some context to the number.

Second, we have looked at those accounts run by embassies which are followed by the accounts of other embassies. When an embassy creates its list of priorities, the individual responsible for managing the Twitter account at another embassy may not initially be considered a key individual with which to engage. However, these embassy accounts can act as reach multipliers, facilitating the flow of information to users with an interest in international affairs (and related fields). As a result, building relationships with the other embassies via social media can allow both embassies to benefit from collaboration rather than adopting a competitive stance toward other.

Third, we looked at the extent to which followers of one Embassy account also followed other the accounts run by other embassies. Most individuals followed only one embassy, emphasizing the importance of the collaborative strategy above as a way of multiplying reaching. Their state location, along with one and two word, word clouds highlights the profile of those following ten or more embassies. Embassies may consider some of these groups or individuals as users to engage more frequently online or offline, where there is, for example, a common area of interest. This is not to say all these individuals that have shown some form of affiliation or affinity with the diplomatic community would be appropriate for all Embassies nor that embassies should charge ahead without further consideration of who they are engaging. It merely highlights that these individuals have expressed a specific interest and an embassy may benefit from further engagement activity or collaboration (online or offline) with some of these social media users.

Those familiar with Twitter know that the amount of messages or links tweeted can be overwhelming depending on how many people a user follows and how often those accounts tweet. As a result, data on followers is very interesting data that shows us how people are connected on Twitter, but still leaves some questions to be answered.

For example,

Do the people that follow each other actually interact or is it simply a matter of following?
Are followers impacted by the messages from the people they follow?
Are followers actually even reading anything that is tweeted from these accounts?
Would it have greater meaning to consider only information that is re-tweeted or contains an @mention, as these at least indicate a level of interaction (however small)?
How can the activity of an embassy be analyzed across multiple platforms?

A lot of the messaging is probably missed and the probability of interaction between embassies and their followers is slim as people generally do not tweet directly at the embassy, and even if they do, the chance that the embassy tweets back and starts a conversation is slim based on a quick glance of the most recent tweets from each of the embassy accounts.

This type of disruptive metric is becoming an increasingly important part of diplomacy, through both strategy and evaluation. There is still a lot of research to be done regarding impact and strategy, but the above observations provide a basic landscape through which to understand how the platform is being used by those working in Washington DC. Further research will delve into the activities of a few specific countries across multiple platforms.

More on Twitter Diplomacy

September 18, 2012Middle East, public diplomacy, Social Media2 Comments

Tim Lowden questions the wisdom of Larry Schwartz, the Senior PAO in the U.S. Embassy in Cairo, employing snark in a twitter exchange with the Muslim Brotherhood following last week’s attack on the Embassy. In an interesting case of digital diplomacy, the MB had used its English-language Twitter feed to express sympathy to Embassy officials following the protests. Implicitly referring to the MB’s apparent tendency to adopt a more inflammatory tone in its Arabic tweets, Schwartz responded, “Thanks. By the way, have you checked out your own Arabic feeds? I hope you know we read those too.”

Tim found this response to be cheeky, undiplomatic, and counter-productive to dampening down tensions, especially as a response to a seemingly well-intentioned missive from the MB. Personally, I rather liked it. But I think the incident illustrates the difficulties the State Department and other governmental organizations face when using social media to interact with foreign publics and, in this case, governments.

There are several aspects of social media that make them particularly tricky for diplomats. First, they move in rapid, real time speed, with shelf lives and attention spans that are often even shorter than that of traditional media. This is at odds with a bureaucracy’s desire to vet all communications before making them public. By the time a 140 character tweet has made it up the administrative food chain, the subject has changed and State has lost the opportunity to engage in the conversation. Recognizing this, State has slowly allowed for a more spontaneous approach to social media at its embassies, especially when it comes to posting on Facebook walls and tweeting. As former Undersecretary of Public Diplomacy James Glassman writes in a smart post at Foreign Policy, Ambassadors are ultimately responsible for tweets from the Embassy, but staff is trusted to proceed with the understanding that no communication can question or contradict U.S. policy. Generally, this is never a problem. That doesn’t mean, however, that tweets and wall postings can’t cause embarrassment.

Of course, this is potentially true of any communication; after all, it was a standard press statement that got Schwartz and the embassy in trouble in the first place. Another problem for Diplomats engaging in the public sphere via new media is precisely what bothered Tim: Tone. Social media — especially Twitter — speaks in the language of snark. To be credible, diplomats don’t necessarily need to descend to the lowest form of discourse, but they do need to communicate colloquially and authentically to be seen as legitimate members of the online community. This is why I am not bothered by Schwartz’s tweet: I found it to be a nice way to make an important point that worked in the context of social media.The question of whether it “works” or not is another matter, though.

And therein lies another challenge social media pose for diplomats. Twitter, Facebook, and the like are simply tools in the strategic communication utility belt diplomats can use to engage with foreign publics. But like all forms of communication, they are ultimately meant to serve the strategic ends of, in this case, the U.S. government. The real value of social media, for instance, is a combination of mass information delivery system, and a way to humanize the U.S. government for potentially skeptical audiences who see America as aloof, or worse. Measuring effectiveness of these communications is difficult, to say the least.

Take Schwartz’s tweet. Did it serve the U.S. government’s interests? Well, if it annoyed the Egyptian authorities and people when the government was making a genuine effort to extend an olive branch, then maybe not. But if it simultaneously stood up for the principal that the U.S. won’t stand for alleged allies engaging in rhetoric that endangers U.S. personnel, while also putting a human voice — piqued though it may have been — to otherwise staid government communications, then perhaps the answer is yes. The problem is two-fold.

First, who is the audience? The answer is a combination of one’s intended audience, and everyone else that will see your message retweeted, liked, emailed, etc. In traditional strategic communication, one identifies a target audience and crafts a message likely to be persuasive to that group of people. In social media, even more than before, the audience quickly grows beyond your target, especially when communications go viral — a diplomat’s worst nightmare. This leads to the other challenge: Context. When a politician airs a political ad on TV, they have a pretty good idea of the context in which the audience is receiving that message. But embassy officials have little to no control over how their unintended audience — or even their intended audience — will be seeing their tweets. For instance, research across decades shows that one of the most important ways in which people understand news and information is through the prism of peers or elites they trust and agree with.

So if I see Schwartz’s tweet because I follow him, then I am likely to process it differently than if I have it retweeted by someone I trust but who I know is hostile to the United States. More to the point, perhaps I see the tweet in a blog post from a trusted source that goes into a lengthy rebuttal to Schwartz’s message. The point is that in a new media environment, the messenger has much less control over the reception of that message than they did in a traditional media world. This is even true for their “old” media communications, because they, too, are often sent on a roller coaster ride through the “interwebs.”

This is reminiscent of the “Twitter Wars” between ISAF PAOs in Afghanistan and, purportedly, Taliban officials in the last couple of years. The exchanges were marked by extreme sarcasm on both sides, as in this repartee:

There are a couple of potential pitfalls exhibited in these exchanges. First, unlike Schwartz’s tweet, ISAF is in full-on Snark mode, to a point that I’m not sure works for them. When you are seen as an occupying force representing a host of imperial countries, it doesn’t really help win hearts and minds to in fact sound imperious. Put another way, this doesn’t seem to be furthering the strategic communication goals of ISAF. Second, it’s not clearthat the person tweeting here is really part of the Taliban, much less representing them. A coalition or government doesn’t look very credible if it’s arguing with an impersonator. A final problem posed by the Schwartz and ISAF cases is that these online squabbles are manna from heaven for the press, which loves conflict stories, especially if they allow reporters to write “gee whiz” stories about digital diplomacy gone awry. This can often fuel the story’s jet-packed ride to viral stardom.

Then again, the press itself can not only engage in what we might call undiplomatic behavior, but discover the hard way the same perils of social media diplomats have faced. In a matter of hours on Monday, Newsweek published a grotesque cover wallowing in the worst stereotypes of the Muslim world with the headline “Muslim Rage,” then invited comments about the cover on Twitter: “Want to discuss our latest cover? Let’s hear it with the hashtag #MuslimRage.” Well, they heard it alright.

[tweet https://twitter.com/LibyaLiberty/status/247737358320037888 align=’center’]

[tweet https://twitter.com/HijabiGrlPrblms/status/247770260160266240 align=’center’]

[tweet https://twitter.com/TheDooda/status/247775994356842496 align=’center’]

[tweet https://twitter.com/monazmiahmad/status/247920922592423937 align=’center’]

Fortunately for Newsweek, a few hours and several thousand tweets later, Mitt Romney’s latest faux pas went viral and their own mishap began to travel down the memory hole, right on the heels of Larry Schwartz’s tweet. But in many ways, the damage had already been done.