International Travel with Students Proposals

If you are a faculty or staff member would like to lead a travel abroad program with students that is non-credit bearing, please review this page before submitting your proposal. All travel program proposals should be submitted via the GW Passport system using the links below. Applicants may submit one travel proposal per link. If an applicant wants to submit multiple proposals in one given term (example: Summer 2022), the applicant should submit the primary proposal using the first link, and all others using the subsequent links.

Note: You must first be logged into GW Passport, before the following links will take you to the application landing page.

The Proposal(s) must be approved by the CCAS Office of Global Initiatives before travel happens.

Once the International Travel with Students Proposal Form is completed and submitted to CCAS Global, our office will begin the review process.

Please note that proposals to travel to extremely high-risk destinations will require an extra level of review from the Office of International Programs and may also need approval from GW’s International Travel and Risk Management Committee.

Once the Proposal is approved, all travel participants listed in this travel proposal will be contacted by the Office of International Programs to register everyone's travel in the GW Passport system and process GeoBlue insurance coverage.

General Rules & Policies

Lodging (Subject to Change)
- Airbnb is not allowed to be used as lodging options for groups in a STAP program. It is allowable for independent research travelers such as faculty or graduate students only after they submit a "peer-to-peer"lodging request form that University Risk Management must approve.
- Hostels can be considered only if they have locked bedrooms and private baths that are only used by GW students. We don't allow for multiple person dorms where our students would share with strangers with no privacy or security. The Hostels also need to have 24 hour front desk coverage in order to be considered.
- Students should stay at the same lodging. If running into a capacity issue, then they could be split into two lodging locations that are near each other. Out of the two faculty chaperones, at least one should stay with the students so that immediate attention and support can be given in case of emergency. The other chaperone can stay at another location that is close by and easily accessible to the main group.
- If the faculty is staying at a different lodging, it cannot be located at a far better part of the city and the lodging quality cannot be far better than the one used by the rest of the group.
Program Chaperone
- GW requires at least two chaperones per travel with students program. Once the total program participant number exceeds 24, a third chaperone is required. Program chaperones need to be GW affiliated individuals, faculty, staff and graduate students, etc. Any non-GW affiliated individuals serving this role needs to be reviewed and approved by the college. If approved, an affiliation agreement needs to be established with the individual for his or her participation as a chaperone in the program.