GW Passport is a database for maintaining key travel information for all students, faculty, and staff on GW International Travel. GW Passport is the official and authoritative source of traveler information that forms the basis for GW’s emergency response protocols and communications strategy when responding to an emergency or a critical incident abroad.
All students (undergraduate and graduate) participating in GW International Travel, as defined by this policy, are required to register their travel itinerary (including accommodation information), contact information while abroad, and a copy of their passport in GW Passport. Any travel changes prior to or during travel must be updated in GW Passport as soon as reasonably possible.
Faculty and staff participating in GW International Travel, as defined by this policy, are expected to register their travel itinerary (including accommodation information), contact information while abroad, and a copy of their passport in GW Passport. Note that travel to some higher-risk destinations requires prior review and approval by insurance/security assistance provider GeoBlue/Crisis24. Administrative review and approval may apply to GW International Travel by faculty and staff in excess of thirty (30) days under GW’s International Engagement Guidelines.
Undergraduate Students
- Undergraduate students traveling to a US Department of State (DoS) Travel Advisory Level 1 - 2 and/or CDC Travel Health Notice Level 1 - 2 destinations must complete the International Travel Registration 30 days prior to their departure date.
- Undergraduate students traveling to or Faculty/Staff proposing travel with Undergraduate students to DoS Advisory Level 3 - 4 and/or CDC Travel Health Notice Level 3 - 4 destinations must apply for a high-risk travel exception. Complete the:
- High Risk Travel Proposal for Individual Travelers a minimum of 30 days prior to your departure date.
- High Risk Travel Proposal for Groups (3+Travelers) a minimum of 30 days prior to your departure date.
Graduate Students
- Graduate students traveling to US Department of State (DoS) Travel Advisory Level 1 - 3* and/or CDC Travel Health Notice Level 1 - 2 destinations must complete the International Travel Registration 30 days prior to their departure date.
- Graduate students traveling to or Faculty/Staff proposing travel with Graduate students to DoS Advisory Level 4* and/or CDC Travel Health Notice Level 3 - 4 destinations must apply for a high-risk travel exception. Complete the:
- High Risk Travel Proposal for Individual Travelers a minimum of 30 days prior to your departure date.
- High Risk Travel Proposal for Groups (3+Travelers) a minimum of 30 days prior to your departure date.
Faculty / Staff
- Faculty and Staff are expected to complete the International Travel Registration 30 days prior to their departure date.
For reference, below is the U.S. Department of State's Travel Advisory Levels.
| Level 1 | Exercise Normal Precautions |
| Level 2 | Exercise Increased Caution |
| Level 3 | Reconsider Travel |
| Level 4 | Do Not Travel |
