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4 Tactics for PA, PD, and Principal Officers on Twitter

April 20, 2017December 19, 2018IPDGC, public diplomacy, Social Media12 Comments

Both public affairs (PA) and public diplomacy (PD) officers have the privilege of representing a greater principal actor in whatever position they hold. This was the case with President Obama, having Samantha Powers one of his PD officers, and Josh Earnest as one of his PA officer; it is also the case with President Putin in Russia, and it is the case today under President Trump. However, the communication channels have changed for each of these actors in the new administration with the prominent role social media now plays, particularly Twitter, when speaking or tweeting with foreign and domestic publics. The constant use of the platform by President Trump has allowed him to create a sense of personal connection with reporters, constituents, and even international leaders, alluding to real-time and unfiltered content, but also weakening the role of the PA and PD officers who have a pervasive role of communicating policy. By analyzing the tweets from the current administration’s officials, President Trump (@POTUS), US Ambassador to the United Nations Nikki Haley (@NikkiHaley), and Press Secretary Sean Spicer (@PressSec), each will give inside unto how the three should represent themselves and their policies on a social media platform such as Twitter.

The “I” in Team

President Trump has a unique role apart from the others because of the fact that he initiates the policies the other two advocate. For this reason, it is incredibly important for anyone in the role of the principal actor, as he is, to speak directly for himself. Out of the 238 tweets sent out in the first 70 days of the administration, 47 of which seem to be written by the president himself (using I, my, or me). In comparison, Spicer never used a pronoun in reference to himself, but Nikki Haley did. Seven of her 74 tweets in the same time period were about topics related to herself, from moving to New York to meetings she held. These personal pronouns are important for public diplomacy officers because of their ability to provide independent perspectives on the role they represent – this simple communication tool allows an audience to perceive a unique voice. Had Spicer or a public affairs officer used these pronouns, his primary audience of reporters would no longer use him as a source who is close to the principal actor they truly want information on.

Distance from the Principal

25 percent of the active user population on Twitter are journalists, therefore allowing Spicer the opportunity to speak with his most direct audience quickly. His credibility as a PA officer, comes from two things: proximity to the president, and ability to control the message of the White House. This represents the 129 tweets out of 225 total related directly to the president. The second aspect however, as mentioned above, can sometimes be interrupted when the principal actor, or President Trump in this case, tweets his own messages without putting a message through the office of the Press Secretary. Not including the messages using personal pronouns, the @POTUS account wrote 144 more in third person or spoke about the administration more broadly. On the other hand, Haley is also able to distance herself. Although she does represent the government which the president leads, as a principal officer, or head or a mission, she can refer to him less, as can other PD officers reference principal actors less, as seen in her two tweets about the president.

Personality

In addition to the importance, or lack, of showing personal use of the account, it is equally relevant to discuss mentioning personal topics on particular accounts. PD officers have the greatest ability of the three to show personality through their tweets because it allows them to portray to their followers knowledge of culture in their host country. Haley tweeted 25 times about topics such as her new favorite song, a television show she just watched, or her dog, Bentley. As she is representative of her own perceptions of the US actions, she is not as subservient as Spicer does to the President. Spicer does not have any tweets about personal matters. President Trump has one tweet about the Super Bowl, even signed DJT which occurs in seven other tweets – three of which were about the US generally, two about his role, and two about the media. While the principal actor may show personality in his tweets, as in the case of the Super Bowl, the 47 tweets mentioned above that speak directly about the president are a better use of this tactic. This allows any communications officers to direct audiences to the tweets for official opinions about important topics.

Foreign publics

While there are many other ways to analyze the tweets of leaders, from work related topics, family related, relaxed use of hashtags, etc., the last topic of importance to the PA, PD, and principal agent is communication with foreign leaders. As Twitter has a world-wide platform, it is impossible to contain messaging to just one part of the world. Therefore, a large part of tweets should be directed at foreign publics, but in different ways for each of the roles. From a PA standpoint, with the example of Spicer, it was appropriate for the small number of 19 tweets to discuss foreign affairs or meetings held with foreign leaders because his position is not to represent the foreign publics, but the principal. An even smaller number however, was that from President Trump. Only nine of his tweets related to issues of other countries. This may be due to the fact that he is yet to travel out of the country and is only taking meetings or calls in the US. Haley on the other hand had 33 percent of her tweets focused on foreign leaders and publics. This increase is due mostly to her face-to-face interaction with foreign diplomats every day. The real reason is the Haley’s mission is to represent the U.S. to foreign bodies, whereas Trump as part of his America first doctrine has focused mostly on domestic issues. However, this can also lead to problems when overlapping with personal content such as f the tweet from March 8, 2017, “On what will be an intense day on N. Korea and Syria, this was a sweet way to start the day…”Thinking Out Loud” by Ed Sheeran. Happy Wed!” This could be seen as inappropriate when discussing such a serious topic.

Changes to make

From each of these four factors, there are many tips for future PA and PD officers as well as their principal actors. Social media can spark revolutions, but it can also be misconstrued. For example, on February 9, 2017, Spicer spoke at a daily briefing when he received a question about why the president tweeted one topic, but not another to which he responded, “you’re equating me addressing the nation here and a tweet?” As a spokesperson for the principal, PA officers must simultaneously contain a message, while maintaining credibility. Not only were the tweets of his principal actor discredited, so was the method, and the message at large.

On another note, to spread a message on a world-wide scale as Twitter can, it is important to connect with the audience you want to see the message. In many cases, this is foreign publics, whether these actors like it or not. Because seventy-nine percent of Twitter accounts are held by users outside of the United States, and over 68 percent of world leaders hold accounts, it is important for each to follow and be followed by foreign leaders. President Obama was criticized for following only three foreign leaders – Nikki Haley is following Prime Minister Netanyahu aside from President Trump, Spicer is only following the president, and President Trump is not following any foreign leaders.

5 Lessons from a Public Diplomacy-Savvy Ambassador

November 19, 2014in the field, public diplomacyLeave a Comment

Robert Ford (right), the most recent U.S. ambassador to Syria, engages in conversation with Frank Sesno, director of the School of Media and Public Affairs, at the 4th Annual Walter Roberts Lecture, November 12, 2014. Credit: Alexei Agaryshev.

“It is important to be ‘seen’ – being there physically matters if you want to be a successful diplomat,” noted Ambassador Robert Ford at the 4th Annual Walter Roberts Lecture last Wednesday.

Public diplomacy (PD) professionals have long emphasized that the last few feet of communication can make a huge difference in public perception and engagement. Ambassador Ford demonstrated clearly, through fascinating accounts from his tours overseas, that public diplomacy is essential to successful diplomatic work. Countering the notion that diplomats work behind the closed doors of government, the former U.S. Ambassador to Syria and Algeria emphasized the role of active public diplomacy in breaking down barriers and conveying policy messages.

Here are the five lessons that Ambassador Ford referred to in his lecture that he had learned were important for successful public diplomacy:

1. It is important to be “seen” – being physically there matters

We often forget that many people around the world have never met an American, much less an American diplomat. People in Syria, Egypt, China or Brazil have a vision of Americans that is often formed by television programs, movies, websites, the news or the anecdotes of friends who may have come into contact with an American. One “ugly American” can color the perception of a whole village; conversely, one open, warm and understanding American student or teacher can influence an entire student body at a university.

Ambassador Ford noted that his visit early in the Syria conflict to Hama to witness local demonstrations and listen to the points of view of all parties had an enormous impact on the people he met and policy makers in Washington simply because he was physically there. He believed that his visit sent a message to Syrians that the U.S. supported the right to freedom of expression and assembly.

Over the years, as a public diplomacy officer in the Foreign Service, I have worked with many ambassadors. We have debated together the merits of “being there” to convey a message that actions could express more forcefully than words. Should the ambassador attend a funeral of a prominent dissident? What about attending the opening event at a film festival that was airing anti-American films? Would it be effective to speak at the opening of a Special Olympics event to highlight our concept of equal access for all? Or, to demonstrate respect for local culture and religion should the ambassador visit an historic mosque, church synagogue or temple?

As I accompanied these ambassadors, I met people who would consistently note how important it was for the U.S. to send the message of support for human rights, tolerance or inclusivity through the presence of our ambassador. No matter what the activity, just “being there” always had an impact and conveyed the essence of American values.

2. Reach out to regular people

At my last post in Cairo, we debated the merits of what we called “grassroots public diplomacy” or reaching out to regular people, Ambassador Ford’s number two on the list of lessons. But, who are “regular people” and why are they important? Traditional diplomacy has focused on relations between governments and government officials. For centuries, diplomats met in offices at foreign ministries or at formal events. Over time, diplomatic activity expanded to include critical influencers of foreign policy or public opinion, such as journalists, writers or cultural figures.

Regular people are basically everyone from the doorkeeper, elementary school teacher, and NGO worker to the owner of the local café. They are important because if you take the time to meet them, discuss and listen you can really understand the local economy, political situation or mood of a country. And, in societies where people believe their neighbors or family members more than the evening news broadcaster, your meeting could be significant in influencing public opinion.

I still remember the eyes of a mother from a poor community in Tunisia who took me aside at a student graduation ceremony to note that our English language after-school program had kept her son off the streets and out of trouble. We sat, surrounded by other parents, as she discussed her dreams for her son and I presented our exchange program opportunities. Taking the time to listen changed the entire dynamic of the event for everyone at a time when criticism of U.S. policy on Iraq was on the front page of every paper.

3. Keep up with technology

Ambassadors are notorious for their discomfort with the latest in social media. First of all – by the time you get to be an ambassador, you are usually older than the rest of the staff at the embassy (apologies to ambassadors!) Persuading an ambassador to tweet, use Instagram, or blog usually results in the Public Affairs Officer and staff being assigned another task.

The point is not whether the ambassador or other diplomatic staff knows how to use the latest technology – it is whether they understand how to incorporate it as a tool for planning and strategy in communication and outreach. In his speech, Ambassador Ford highlighted the use of social media in a restrictive communications environment. When he could not reach out to present the U.S. administration’s point of view on the treatment of Syrian demonstrators, he could still get out the word via Facebook. Whether it is Youtube, Twitter, Facebook or another platform preferred in a specific country, social media allows a diplomatic mission to reach large numbers of people.

In Cairo, the embassy currently has over 850,000 Facebook fans. They post questions and comments in Arabic and English, sign-up for events, or participate in competitions. Once we asked, who are all these people? And in keeping with point number two, an event was organized to meet 100 of fans. They came from all over the country and from every strata in society: students, businessmen and women, alumni of exchange programs, journalists, teachers… the list was endless. They all had one thing in common: an enthusiasm to engage. And in keeping with point number one, some of them had never met an American and now there was an opportunity for American diplomats to “be there.”

[youtube https://www.youtube.com/watch?v=_ip_TZoo7Uw]

4. Don’t overuse access to the media

The usual modus operandi of all ambassadors is to get as much positive press coverage of U.S. policy or diplomatic activities as possible. Public diplomacy sections, especially the press officers, spend hours strategizing on how to make this happen. They work hard to figure out how to use media opportunities to convey important messages to local publics. And, the press officer will also arrange events where the ambassador and other officers have the opportunity to listen to the insights and opinions of local press.

Ambassador Ford, however, reminded the audience that more is not always a good thing: “Don’t overuse access to the media.” Some messages are better delivered in person behind the closed doors of a foreign ministry or in a speech to a specific audience of businessmen. The message, when delivered via the media, can result in host government backlash if it is unexpected. Or, because you just made the issue part of a public debate – it gets buried by the response of multiple and conflicting articles and opinions.

Public diplomacy officers are always aware, as well, that journalists want access to the ambassador just as much as we want to get out a good story. Sometimes that results in the equivalent of journalistic “blackmail” – “I am doing a story on X and it will run tomorrow. Can you give me a comment?” Or, they run a story and when you call to note they have the facts wrong – then the journalist asks for an exclusive to set the record straight.

So, use media access judiciously and with awareness that it is the right tool for the purpose.

5. Don’t underestimate the power of outreach and soft power.

As a public diplomacy officer, I was heartened to hear Ambassador Ford note that soft-power and outreach can have a tremendous impact on foreign publics. He recounted a story of visiting a university in Algeria. He told the PAO (Public Affairs Officer) to keep it low-key since he knew that U.S. policy in Iraq was not very popular at the time. When he arrived at the university, he was overwhelmed by a large and very public welcome. It turns out that the English language and skills building programs established by the Public Affairs Office and implemented by partnerships with U.S. universities where tremendously popular and successful. The university president wanted more! I could recount more stories where finding common interest has resulted in politics being put aside – but, I am running out of space. These blogs are supposed to be under 800 words and I am over!

The Pentagon Drops Strategic Communication: Behind the Name Change

December 4, 2012public diplomacy6 Comments

There are a number of competing and overlapping terms to describe how governments communicate with or relate to their own citizens and those of other countries, including strategic communication, public diplomacy, public affairs, information operations and global engagement. Depending on who is saying what to whom and where, different authorities, funds, channels or even laws can apply.

For example, by law, the United States government cannot “propagandize” its own people, but is permitted to try to “persuade” others around the world to support U.S. interests and actions. It can “inform” anyone about U.S. policies, actions, history, culture and opportunities.

When the State or Defense Departments communicate with the American people, usually through the media, it is called public affairs. How the State Department interacts with global audience is termed public diplomacy. When the Department of Defense does something similar (but usually with a short-term objective) it has been known as strategic communication — until recently.

But late last month, the Department of Defense issued a memorandum announcing that the term strategic communication is out, and communication synchronization is in. Why the shift and what does it mean?

According to the memo, strategic communication, which has been a joint responsibility of DoD’s Public Affairs and Policy communities with lots of interested players on the margins, created bureaucratic and functional confusion regarding military planning and oversight. As Assistant to the Secretary of Defense for Public Affairs George Little wrote, “most things previously termed ‘SC’ are in fact Public Affairs responsibilities.” This makes sense.

But are strategic communication and communication synchronization the same? Not necessarily.

Communication synchronization can be viewed as constructing a narrative and sustaining it across the bureaucracy. The United States is actually pretty good at this. Take one recent celebrated example. Susan Rice, the U.S. ambassador to the United Nations, echoed talking points about Benghazi developed by the intelligence community when she appeared on several Sunday shows five days after the attack. The criticism from some Senators has been that she should have been less, well, synchronized.

The word strategic communicates importance, something directly related to a vital interest or a core function. The evolution of the concept of strategic communication within the military a decade or so ago reflected the emergence of a 24/7 global media environment, the interconnected world of the Internet, traditional media, satellite television and now social media and citizen journalists. In this world, governments communicate with each other and with broader society. People communicate vertically and horizontally and have access to more and better quality information than ever before.

United States policies, pronouncements and actions receive relentless scrutiny. In order to gain international understanding and support, to the extent possible, what we say and what we do need to complement and not contradict each other. Strategic communication is about keeping our words and deeds in the same zip code, or offering a quick and coherent explanation when one or the other strays beyond the established narrative.

This can be very difficult, particularly when policies and priorities, or interests and values, collide.

More often than we’d like to admit, our actions look one way to us, but are perceived very differently half a world away. Think of the bin Laden raid in Pakistan. From Kalamazoo, taking bin Laden off the battlefield was a no-brainer. From Karachi, it was a violation of sovereignty and a national humiliation.

Recognizing that the raid, necessary as it was, would inflame Pakistani public opinion, the initial description of the operation by President Obama was carefully constructed to try and mitigate these vastly different perceptions between the two countries. That’s strategic communication.

It’s not clear that communication synchronization addresses situations where our actions, no matter how well we attempt to explain them, have potentially far-reaching public policy consequences. Despite assertions to the contrary, the United States had no trouble communicating in Iraq. But what we viewed as liberation, others viewed as occupation. What we described as a war on terror, others perceived as a war against Islam. Our narrative was clear and consistent, but carried high costs we are still paying in a critical part of the world.

Going forward, the United States must recognize how consistent words and actions translate into effective and sustainable policies, regardless of what you call it.

From the Trenches

April 5, 2012Cultural Diplomacy, Middle East, public diplomacyLeave a Comment

“You are an unofficial representative of the American people.”

These were the words of Richard Gong, the head of the Public Affairs Section at the U.S. Embassy in Jakarta, Indonesia. It was September 1997, and I had just started what I hoped would be an exciting year as a Fulbrighter. I’d been awarded a position as a Senior Scholar at the University of Indonesia, where I would be teaching in the graduate program of the American Studies department. You could also say that this was the start of my career in public diplomacy.

Guest lecturing to graduate political science graduate class at Cairo University — I guest lectured for graduate political science graduate class at Cairo University

During the next twelve months, I watched the fall of a dictator, the complete reorganization of a media system, and the beginnings of democracy in a majority Muslim country. I also learned Indonesian, re-focused my research to the study of journalism in Southeast Asia, and began to do work in public diplomacy that has since taken me all over the world. The lessons I learned in Indonesia have been useful not only in other Southeast Asian countries like Malaysia, Burma, and Timor Leste, but also more recently in on a USG speaker-specialist trip to post-revolutionary Egypt.

My start in public diplomacy may have been somewhat accidental, but I’ve been engaged in it for the past fifteen years. I’ve been a speaker-specialist in ten countries, and although the topics and challenges have varied from post to post, I’ve never forgotten what Richard said.

I like that I’m “unofficial.” As someone who’s spent a lot of time around embassies, I can’t imagine anything more difficult than being a diplomat, and having to guard each and every word I say. I’ve met some great diplomats and some mediocre ones, but the best are those who truly engage with the countries in which they are posted, while never forgetting who it is they work for.

Narrative writing class at Alexandria University — My narrative writing class at Alexandria University

In my work, engagement means taking each country and its media system on its own terms. In Egypt, I spent a lot more time talking about the Indonesian press system than I did about what we have in the United States. There’s a lot that Egypt could learn from Indonesia, another country that emerged from over 30 years of authoritarian rule with a tightly controlled press. As I pointed out repeatedly, the man who in my opinion was Indonesia’s best and most democratic president, Abdurrahman Wahid, was not only a highly regarded Muslim scholar and one-time student at Al-Azhar, he was also the man who abolished the Ministry of Information. As any Indonesian can tell you, democracy, good journalism, and the values of Islam are not incompatible.

I also like that I don’t represent the American government, but rather the American people. In nearly all of the places I’ve been — during Democratic and Republican administrations alike — it’s a cliche to say “we like the American people, we just don’t like your government.” In Egypt, this meant that I was free to point out the weaknesses of both American and Egyptian media coverage of the handful of American NGO workers who were flown out of the country in apparent violation of the principle of an “independent judiciary.” It also meant that I was free to note the hypocrisy of those Egyptian commentators who ascribed all progressive reform to “foreign interference.”

Accidental or not, this is public diplomacy from the trenches, and it’s what I’ll be writing about during my upcoming sabbatical year. As I tell visiting journalist friends who come to the US and meet my classes, they may be the first Indonesian or Malaysian or Bangladeshi whom my American students have ever met. At a time in which “we are all Khaled Said” or “we are all Trayvon Martin,” we are all public diplomats as well. Like it or not, in this interconnected world, each one of us is engaged in public diplomacy.