Skip to content

The National Cybersecurity Alliance partnered with Consumer Reports to bring you a new animated video [opens YouTube link] about how you can take control of your data! Check out "The Tale of Privacy Peyton" below, and download Consumer Reports' Permission Slip.

Image of for Tale of Privacy Peyton Video

Content from National Cybersecurity Alliance. (2023, November 22). Take control of your data.

ALL YOUR ONLINE ACTIVITY GENERATES A TRAIL OF DATA

Your online activity creates a treasure trove of data. This data ranges from your interests and purchases to your online behaviors, and it is collected by websites, apps, devices, services, and companies all around the globe. This data can even include information about your physical self, like health data – think about how an app on your phone might count how many steps you take. 

You cannot control how each little piece of data about you and your family is collected. However, you still have a right to data privacy. You can help manage your data with a few repeatable behaviors. Your data is valuable and you deserve to have a say! 

Here are some simple, easy tips you that will help you manage your data privacy:

Know the tradeoff between privacy and convenience 

Nowadays, when you download a new app, open a new online account, or join a new social media platform, you will often be asked for access to your personal information before you can even use it! This data might include your geographic location, contacts, and photos.

For these businesses, this personal information about you is tremendously value — and you should think about if the service you get in return is worth the data you must hand over, even if the service is free.

Make informed decisions about sharing your data with businesses or services:

  • Is the service, app, or game worth the amount or type of personal data they want in return?
  • Can you control your data privacy and still use the service?
  • Is the data requested even relevant for the app or service (that is, “why does a Solitaire game need to know all my contacts”)?
  • If you haven’t used an app, service, or account in several months, is it worth keeping around knowing that it might be collecting and sharing your data?
Adjust privacy settings to your comfort level

For every app, account, or device, check the privacy and security settings. These should be easy to find in a Settings section and should take a few moments to change. Set them to your comfort level for personal information sharing; generally, we think it’s wise to lean on the side of sharing less data, not more.

You don’t have to do this for every account at once, start small and over time you’ll make a habit of adjusting all your settings to your comfort. We have in-depth, free resources like our Manage Your Privacy Settings page that lets you check the settings of social media accounts, retail stores, apps and more.

Protect your data

Data privacy and data security go hand-in-hand. Along with managing your data privacy settings, follow some simple cybersecurity tips to keep it safe. We recommend following the Core 4: 

Manage Your Privacy Settings

 Content in this post includes recommendations and suggestions for password creation and management as well as information on training materials available to the GW community.  This resource guide is presented as part of the Cybersecurity is a Shared Responsibility awareness campaign.  The GW IT Security team provides these posts to support increased awareness and knowledge across all stakeholder groups.  The principle the posts follow is that cybersecurity is a shared responsibility for all users.  Suggestions on content, areas of focus, or to arrange team training should be directed to infoec@gwu.edu.

 Persistent cyber-attacks target personal, organizational, and system accounts.  The resources and training modules below are designed for various technical knowledge levels.  Some resources including some training modules may require access to restricted content.  Access restrictions for any sites requiring access will be noted.  External links to sites not controlled by GW will also be noted with an external link notation.  Details on organizations providing the external materials are listed at the bottom of this article in the event you are not familiar with the acronym or function.

 Password Strength and Complexity Resources, Articles, and Guidance

Increased understanding of the need for strong and complex passwords as well as emerging security technologies is critical to ensuring your data and access to your systems and services are secure.

Password Managers

Password managers are applications used to store passwords.  Generally, provide a convenient place to store all of your passwords, requiring you only remember the password manager master password.  These solutions can be installed on devices, access through cloud services, and/or integrated into web browsers.  They provide convenience of only remembering one password to access a tool that contains all of your unique passwords.

 The Best Password Managers for 2023 | PCMag – External Content Hosted by PCMag

 Training Modules

The following modules are available to faculty and staff through GW’s Talent@GW system.  Search for training titles in the Learning -> Browse for Training menu after logging into Talent@GW.  Managers can assign training to staff through the Talent@GW system as well.

 Creating Strong Passwords - Security Awareness Training

  • Audience – Introductory Level of Technical Knowledge
  • Talent@GW Search Term - Password Security
  • Content Provider and Location:  KnowBe4 Module Accessed Through Talent@GW

 Privileged User Security Series: Privileged Access (8 minutes)

  • Audience – Intermediate Level of Technical Knowledge Required
  • Talent@GW Search Term  -Privileged Access
  • Content Provider and Location:  KnowBe4 Module Accessed Through Talent@GW 

Privileged User Security Series: Secure Windows Administration (15 minutes)

  • Audience – Intermediate to Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term - Secure Windows Administration
  • Content Provider and Location:  KnowBe4 Module Accessed Through Talent@GW

Privileged User Security Series: Secure Linux Administration (15 minutes)

  • Audience – Intermediate to Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term - Secure Linux Administration
  • Content Provider and Location:  KnowBe4 Module Accessed Through Talent@GW 

Privileged User Security Series: Secure Database Administration (15 minutes)

  • Audience – Intermediate to Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term - Secure Database Administration
  • Content Provider and Location:  KnowBe4 Module Accessed Through Talent@GW 

Securing Windows Server 2016: Managing Privileged Identities (1 hour 7 minutes)

  • Audience – Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term – Server 2016
  • Content:  LinkedIn Learning Module Accessed Through Talent@GW 

Securing Windows Server 2016: Server Hardening Solutions

  • Audience – Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term – Server 2016
  • Content:  LinkedIn Learning Module Accessed Through Talent@GW

Securing Windows Server 2019

  • Audience – Advanced Level of Technical Knowledge Required
  • Talent@GW Search Term – Server 2019
  • Content:  LinkedIn Learning Module Accessed Through Talent@GW

 

Password Guidance and Reference Materials Sources and Organizations

CISA https://www.cisa.gov/ - CISA is the operational lead for federal cybersecurity and the national coordinator for critical infrastructure security and resilience. We are designed for collaboration and partnership. Learn about our layered mission to reduce risk to the nation’s cyber and physical infrastructure.

ISACA  https://www.isaca.org/about-us  - As a globally recognized leader in IS/IT for over 50 years, ISACA is a professional membership organization committed to the advancement of digital trust by empowering IS/IT professionals to grow their skills and knowledge in audit, cybersecurity  emerging tech and more.

SANS https://sans.org launched in 1989 as a cooperative for information security thought leadership, it is SANS’ ongoing mission to empower cyber security professionals with the practical skills and knowledge they need to make our world a safer place.

 

Additonal Resources

National Cybersecurity Alliance https://staysafeonline.org/ - Provides ongoing cybersecurity information and tips.  They provide coordination and content as part of the annual Cybersecurity Awareness Campaign.  Personal online safety information is available: https://staysafeonline.org/resources/online-safety-privacy-basics/

Federal Trade Commission https;//ftc.gov - FTC also has consumer focused awareness info for Identity Theft and Online Security (https://consumer.ftc.gov/identity-theft-and-online-security) as well as Scams https://consumer.ftc.gov/scams).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Do you get a little chill thinking about the dozens of login credentials you have set up throughout the wilderness of the internet? If so, don’t worry – you aren’t alone. Identity management, sometimes called identity and access management (IAM), increases in importance every year. That’s why we celebrate Identity Management Day!   

Identity management, though, is not just a concern for businesses and organizations. You can help protect your data by understanding and implementing some simple identity management practices. You have the power to own and maintain your digital identity!  

CONFIGURE YOUR SECURITY SETTINGS  

Every time you sign up for a new account, download a new app, or get a new device, immediately configure the privacy and security settings to your comfort level. Check the settings on old accounts and delete any apps or accounts you no longer use.  

DON’T TAKE THE BAIT  

If you receive an enticing offer via email or text, don’t be so quick to click on the link. Instead, go directly to the company’s website to verify it is legitimate. If you’re unsure who an email is from—even if the details appear accurate—or if the email looks “phishy,” do not respond and do not click on any links or open any attachments found in that email as they may be infected with malware. Report phishing to your organization’s IT department or your email provider.  

SHARE WITH CARE  

Think before posting about yourself and others online, especially on social media. Consider what a post reveals, who might see it and how it might affect you or others. Personal information readily available online can be used by attackers to do a variety of things, including impersonation and guessing usernames and passwords.  

SHIELD YOUR PASSWORD WITH MFA   

Multi-factor authentication (MFA), or as referred to in GW as 2-Step Authentication, will fortify your online accounts by enabling the strongest authentication tools available, such as biometrics or a unique one-time code sent to your phone or mobile device.  

USE A PASSWORD MANAGER  

Use password managers to generate and remember different, complex passwords for each of your accounts. While not a perfect solution, a password manager is currently the most secure way to send passwords and other login credentials to family members or coworkers. Duplicating passwords or using common passwords is a gift to hackers. If one account is compromised, a hacker will typically try the same username and password combination against other websites.  

TURN ON AUTOMATIC UPDATES  

Keep all software on internet connected devices – including personal computers, smartphones and tablets – current to reduce risk of infection from ransomware and malware. Configure your devices to automatically update or to notify you when an update is available. Software updates often fix security flaws. Outdated software can be riddled with security holes easily exploited by attackers.  

For more tips and advice, visit www.identitymanagementday.org/  

Original blog content provided by The National Cyber Security Alliance. For the original post, click here. 


For more information on GW IT Security, please visit our security website: https://it.gwu.edu/gw-information-security 

#SecuringGW is a shared responsibility, so if you see something, say something. Report suspicious digital activities, including phishing emails, to abuse@gwu.edu 


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), or visit ithelp.gwu.edu 

Your digital identity and information are incredibly valuable to cybercriminals, whether it comes from your social media profiles, search engine history, or email accounts. If your account is compromised, cybercriminals may obtain personal information to commit identity theft, steal money, or conduct phishing attacks on others. According to the Verizon 2021 Data Breach Investigations Report, 61% of all breaches involve credentials, whether they be stolen via social engineering or hacked using brute force. In recent years, increased occurrences of identity theft and data breaches have been attributed to several factors, including a rise in the number of remote workers and the adoption of cloud technologies. 

Here are a few best practices that can, if followed, reduce the opportunity for a cybercriminal to steal your identity and associated information: 

Think Before You Click

Attackers often send fraudulent emails and text messages, referred to as phishing, to trick individuals into providing information such as usernames and passwords or downloading malware. If you receive an enticing offer via email or text, don't click without thinking. Go directly to the company's website to verify its legitimacy. If you're not sure who an email is from—even if the details appear correct—or if the email looks to be "phishy," do not respond and do not click on any links or open any files in the email as it may contain malware.

Report suspicious emails or ask GW Information Security questions you may have by emailing abuse@gwu.edu.

Share With Care

Cybercriminals can use publicly available personal information for various purposes, such as impersonating a user and guessing usernames and passwords. Think before posting about yourself and others online. Take into account what a post reveals, who could view it, and how it might affect you or others. Consider creating an alternate persona that you use for online profiles to limit how much of your personal information you share. 

Practice Good Password Hygiene

Never use the same password for your social media accounts, financial institutions, work accounts, or any other site that collects personally identifiable information (PII). Best practices for password hygiene include choosing long passwords, selecting a unique password for each account, resisting the temptation to select passwords that are simple to remember or guess, and never emailing or sharing passwords with others.

Use Two-Step Authentication (2SA)

Two-Step Authentication (2SA) is a security measure that requires users to go over two steps to verify their digital identity (something you know and something you own). With 2SA, a user is granted access to their account after entering the correct username and password credentials (Something you know) and completing the second authentication process using an authenticator app, SMS text, or phone call to authenticate a piece of information (Something you own). 

For GW accounts, 2SA is enabled on  GW Box, Google Apps (GW email, calendar, Drive), GWeb, and various other applications. Visit our website at  https://it.gwu.edu/two-step-authentication and learn more.

Download a Password Manager

Remembering passphrases and complex password combinations can be difficult for people to do. Password managers are encrypted digital tools that store passwords and online credentials in a centralized location secured by a single, strong master password. Additionally, password managers can also be used for generating unique passwords for each of your accounts. GW utilizes LastPass for managing passwords within certain departments and units. 


Some of the blog content is provided by https://staysafeonline.org/identity-management-day/identity-management-tips-advice/, modified to align with the University’s mission and common terminologies.


Visit the GW Information Security site at it.gwu.edu/gw-information-security

IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or visit GW IT site at it.gwu.edu. For self-help resources and answers to frequently asked questions, please visit the GWiz knowledge base at go.gwu.edu/GWiz

Phishing -- one of the oldest pain points in cybersecurity. Also known as pre-texting, phishing continues to wreak havoc quietly and is as significant a threat as ever.

Despite often being overlooked, phishing has been a mainstay in the cybersecurity threat landscape for decades. In fact, 43 percent of cyberattacks in 2020 featured phishing or pre-texting, while 74 percent of US organizations experienced a successful phishing attack last year alone. That means that phishing is one of the most dangerous “action varieties” to an organization’s cybersecurity health. As a result, the need for proper anti-phishing hygiene and best practices is an absolute must.

With that in mind, here are a few quick best practices and tips to help you recognize and deal with phishing threats.

Know the Red Flags: Emails

Phishers are masters of making their content and interactions appealing. From content design, layout to language, it can be difficult to discern whether the content is genuine or a potential threat, which is why it is so important to know the red flags.

  • Awkward and unusual formatting
  • Overly explicit call-outs to click a hyperlink or open an attachment
  • Strange requests concerning an account, system, or application changes with no prior awareness
  • Requests for personally identifiable information or your login and password
  • Subject lines that create a sense of urgency

These are all hallmarks that the content you received could potentially be a phishing attempt and indicate that it should be handled with caution. Most organizations will communicate multiple times and well in advance of any application transitions, and they will provide websites and other supporting materials and contact information for more details.

All suspicious emails can be sent to GW IT Security at abuse@gwu.edu, and questions about the content or requests in an email can be verified with the GW IT Support Center at 202-994-4948.

Verify the Source

Phishing can occur in a variety of ways. In addition to email, phishers ply their craft through phone calls, text messages, sometimes regular mail. Often, phishers will try to impersonate someone you may already know -- such as a colleague, service provider, relative, or friend to trick you into believing their message is trustworthy.

Don’t fall for it. If you sense that something about an email, phone call, or text message may be out of place or unusual, try to confirm whether the content is authentic and safe. If not, immediately break off communication and flag the incident through the proper channels (at GW, this is forwarding the message to abuse@gwu.edu).

Vishing and Other Phishing Offshoots

Greater awareness about phishing has spawned more diverse phishing efforts beyond traditional email. For example, voice phishing -- or vishing -- has become a primary alternative for bad actors looking to gain sensitive information from unsuspecting individuals. Similar to conventional phishing, vishing is typically executed by individuals posing as a legitimate organization -- such as a healthcare provider or insurer -- and asking for sensitive information. Simply put, it is imperative that individuals be wary of any sort of communication that asks for personal information, whether via email, phone, or chat, especially if the communication is unexpected. If anything seems suspicious, hang up or end the communication immediately.


If you think you may have been a victim of a phishing attack at GW, contact the IT Support Center by phone at 202-994-4948. IT Support Center staff can assist in locking your accounts and guiding you through a password reset, if needed. If you feel you might have been phished on a personal account, contact your provider immediately through a verified number and request that your accounts be reset/locked because your access may be compromised.

For more information on GW IT Security, please visit our security website: https://it.gwu.edu/gw-information-security.


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or visit our website at https://it.gwu.edu. For self-help resources and answers to frequently asked questions, please visit the GWiz knowledge base at https://go.gwu.edu/GWiz.


Original blog content provided by The National Cyber Security Alliance, modified and posted with permission.

Between all of your online accounts, whether personal or work accounts, you probably have many unique — and complex — passwords to manage.  And since you know better than to write them down in a notebook, have them on sticky notes hidden under your mouse pad, or stored digitally on your desktop, what are you supposed to do? 

Passwords are one of the most vulnerable cyber defenses used to protect our online accounts, as passwords are the only barrier between online accounts and cybercriminals who have a desire to access to our data and systems. Utilizing a password manager is a security best practice that cyber professionals are recommending for us.  

Along with other security tips, password managers minimize the risk of mis-managing our passwords. The question that arises here, are password managers secure, and what is our responsibility here to manage the password manager? 

What is a Password Manager?

A password manager is a software that allows users to generate passwords, store and manage accounts’ information including user names and passwords all in one location. Password managers offer other features such as complex password suggestions, identifying weak or repeated passwords used, and alerting its users from entering their credentials to suspicious websites. To create a password manager account, you need to set a password that is often referred to as the “master” password. 

Password managers are available in different formats: 

  • An online service hosted by a third party and accessed through a website portal. This type is useful if you need access to the password manager from multiple devices. 
  • Software installed locally on a workstation that can operate either completely offline or connected to the internet to synchronize your information to a cloud database and get software updates.  

Are Password Managers Secure? 

Password managers will offer users the security level they are looking for to their accounts’ credentials and information if they follow best practices to secure their password manager account.  Whether you use, or planning to get, an online, or an offline password manager, you need to follow the following practices: 

  • Do your research and get a trusted password manager software that has a high reputation in the industry. 
  • Use a strong master password for your password manager account and never forget it. Some password manager vendors would never retrieve your account if you can’t remember your master password. 
  • Enable two-factor-authentication (2FA) to your password manager account for an extra layer of security.  
  • Keep your password manager software along with web browsers you use up-to-date. 
  • Audit the list of devices that are approved to access your password manager. 
  • For work-related accounts, always use password managers that are approved by your organization. Follow your organization’s policies, standards and procedures when processing, storing or sharing work-related data. 

Remember, if password managers are managed appropriately, they will offer you the level of security you are looking for to your online accounts’ passwords. 


This blogpost is offered to you by the GW Information Security and Risk Services team. 

#SecuringGW is a shared responsibility, so if you see something, say something. Report suspicious digital activities, including phishing emails, to abuse@gwu.edu


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or visit ithelp.gwu.edu

Cloud computing is a leading edge technology that delivers high-demand computing services entirely over the internet. Operationally, cloud computing stores, manages and processes data effortlessly rather than relying on a local server or personal computer systems. Cloud computing gave birth to the term, “cloud storage.” 

Cloud storage stores digital data online using a cloud service provider’s computing infrastructure. Some well-known cloud services include Box, Google Drive, Apple iCloud, Dropbox, Microsoft OneDrive, and Amazon Web Services. With many of us working hybrid schedules, cloud storage has been central to assisting students, faculty and staff work more connectively while being physically away from the university. For example, at GW, secure, encrypted cloud-based solutions such as Box and Google Drive are two of the cloud services provided to the university community for easy collaboration and data storage. 

The following are some key benefits of cloud storage: 

  • Adequate security, which requires authentication and password.
  • Your files are secure, and you are less likely to lose data due to device failure.
  • Facilitates collaborative team projects as you can easily share files and folders.
  • Easy access to lesson plans and notes to share across several devices.
  • An excellent way to back up your computer without copying your data to a hard disk or flash drive. 

While cloud storage offers good security measures to keep your data safe and secure, you need to do your part to guarantee that no one gains unauthorized access to your data. Following are some recommended practices to help you secure your data: 

Use Permissions: When a folder or file is shared, it's usually in the form of a link or permission using the recipient's email address. Consider setting different access levels for senior staff members or on a need-to-know basis. Permission-based access can make it harder for a hacker to get through each layer of permissions. 

Manage File and Folder Sharing: Protect stored data by limiting shared access to the files or folders associated with that link to specific users. When utilizing Box or Google Drive, it is usually best to only share files or folders with George Washington University members unless there is a business justification to share outside of the university. 

Examine Files and Folders: Review the shared folders and files regularly, and disable shared access when it's no longer required.

For more information on Storage, backup or document management, please visit our GW IT website: https://it.gwu.edu/backup-storage-document-management    


This blogpost is offered to you by the GW Information Security and Risk Services team. For more information on GW IT Security, please visit our security website: https://it.gwu.edu/gw-information-security 

#SecuringGW is a shared responsibility, so if you see something, say something. Report suspicious digital activities, including phishing emails, to abuse@gwu.edu 


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or visit ithelp.gwu.edu.   

Cybersecurity has become one of the most significant hot topics inside and outside technology circles over the last two years. From securing learning devices due to a rise in digital learning during the COVID-19 pandemic to coping with the fallout of high-profile breaches of national infrastructure such as the Colonial Pipeline, there is an evidently constant news cycle dedicated to cybersecurity mishaps and concerns. With this continuous stream of bad news, it can be challenging for you to know how to keep secure in the face of cybersecurity and threat actors. 

Everyday users have a huge role in cybersecurity threat prevention, detection, and remediation. According to a Wall Street Journal article, many hacks are successful by convincing someone inside or close to the target company to divulge network access credentials or other critical information. Therefore, GW’s first line of defense in helping to combat cyber-related issues is you. 

Here are 4 essential best practices that you can adopt today to enhance your cybersecurity and create a more secure cyberspace for you and GW.  

Watch out for Phishing Attempts

Phishing is when a threat actor poses as a legitimate party such as a bank, delivery service or other organization in an attempt to get individuals to click harmful links. Phishing remains one of the most popular tactics used  today. In fact, 80% of cybersecurity incidents stem from a phishing attempt. While phishing has gotten more sophisticated, the phishing signs remain the same. Look for typos, poor graphics, and other suspicious characteristics (incorrect logo or email address) as these can be red flags indicating that the content is a phish. In addition, if you think you have spotted a phishing attempt while logged into the GW network, report the incident to GW IT immediately. To report an incident please contact the GW Information Technology Support Center at 202-994-GWIT (4948) or email abuse@gwu.edu

Update your Password

Password cracking is another tactic that cybercriminals use to access sensitive personal information.  To guard against password cracking, having unique, long and complex passwords is one of the best ways to boost your cybersecurity immediately.  It is highly recommended not to repeat passwords across your accounts because once a hacker cracks one account, they can easily do the same across all of your accounts. 

Passwords can be tough to remember. That’s why it’s smart to use a password manager to help you secure your various passwords in one place. Password managers are easy to use and can automatically plug-in your stored password when you visit a site. Along with other security tips, password managers minimize the risk of mis-managing account passwords.

Take Advantage of Secure Wi-Fi 

Mobile hotspots and public Wi-Fi networks are typically not password-protected,  so it’s easier for threat actors  to gain unauthorized access to devices. Students, faculty, and staff should take full advantage of the university Wi-Fi networks when on campus. They are password-protected and only allow internet access across the university premises, operating as a secure online bubble for every user to work in peace.  

Lock your Device

Whenever you're logged into your devices (computer, laptop, phone, etc.),  you’re also open to potential unauthorized access by hackers and other threat actors.  The easiest way to prevent unauthorized access to your device is to lock it whenever you leave it unattended. All you have to do to get back on your device is enter the correct password, and you can pick up where you left off. If you wouldn't leave your house with the front door wide open, you should not leave your devices unlocked, especially when they are unattended.  


This blogpost is offered to you by the GW Information Security and Risk Services team. For more information on GW IT Security, please visit our security website: https://it.gwu.edu/gw-information-security  

#SecuringGW is a shared responsibility, so if you see something, say something. Report suspicious digital activities, including phishing emails, to abuse@gwu.edu


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or visit ithelp.gwu.edu.  


Original blog content provided by The National Cyber Security Alliance www.stayfaeonline.org, modified and posted with permission. 

The George Washington University (GW) offers Information Technology Resources (IT Resources) to facilitate virtual learning and teleworking. Complying with the University guidelines is essential to performing academic and work-related activities securely while preserving the confidentiality, integrity, and availability of the University information. 

Higher education institutions are facing increased cyber threats, from cyberattacks such as phishing and ransomware to hijacking video conferencing sessions. Higher education institutions are a prime target for cyber attackers that are seeking to acquire and steal university information, such as research, personally identifiable information (PII), or to disrupt operations for financial or political gains. As a GW community member, it is essential to safeguard GW’s digital environment by understanding modern cyber threats and taking a role in minimizing risks associated with the unintentional misuse of the University IT Resources. This includes reporting events and incidents that could put university information and IT Resources at risk of exposure, theft, or misuse.  

This advisory guide is intended to support the GW community when using university-approved video conferencing software and related collaboration tools. Recommendations are included to reduce the likelihood of unintentional exposure of university and personal information beyond intended recipients. 

Recommendations for GW End-Users: 

  1. Only Use “Approved Platforms” to host events, and meetings.
    • Do not host school business via unapproved tools. Use only tools that have been provided or approved by GW. 
    • Carefully review meeting invitations. Think before you click and be wary of links sent by unfamiliar addresses 
  2. Secure your meeting for attendees.
    • Only make meetings “public” when necessary for the planned audience. 
    • Have a plan to terminate a meeting if needed.
    • Require a meeting password and use features such as a waiting room to secure private meetings.  
    • Provide a link to the meeting directly to your students and share passwords in a separate email.  
  3. Secure University Information.
    • Manage screensharing, recording, and file sharing options prior and during your hosted meeting. 
    • Protect non-public information, especially when screensharing and displaying GW information. 
    • Follow GW IT's guidelines for web conferencing storage.
    • Report suspicious activities or unusual events you notice during a meeting. 
  4. Secure Yourself and our GW Community.
    • Don’t unintentionally reveal information. Check your visual and audio surroundings to safeguard your personal information. 
    • Check and update your home network. Change default settings and use complex passwords for your Wi-Fi network. 
    • Always use GW VPN when accessing GW non-public information and IT Resources.  

Please visit the individual collaboration web pages for specific platform best practices.


IT Support Questions? For IT support, please contact the Information Technology Support Center at 202-994-GWIT (4948), ithelp@gwu.edu, or it.gwu.edu. For self-help resources and answers to frequently asked questions, please visit the GWiz knowledge base at http://go.gwu.edu/GWiz.  


Some of the blog content is provided by The Cybersecurity and Infrastructure Security, modified to align with the University’s mission and common terminologies. 

Written by Patrick Hansen

Grinch Taking Money Image


Keeping an eye out for scams is a year-round job for anyone who uses the internet. But for scammers, the holiday season is the time to strike, while everyone is distracted by time off, gifts, and plans with family. From fake websites, gift cards, to even fake charities, it is important to stay on guard during the last part of the year.

Holiday Phishing

(If you need a refresher on phishing read this piece.)

Criminals love the amount of shopping and shipping that goes on during the last quarter of the year. They pretend to be Amazon, UPS, FedEx, Apple, and almost every other household brand name there is. A lot of phishing attacks come by email, declaring a problem with your order, shipping, payment, etc. In the past few years, SMS phishing has also shot up with intent just as malicious. Always remember, the real companies you interact with, won’t email or text you asking for personal information, and DON’T CLICK LINKS. If you are ever unsure about an email or text, look up the number for customer support and call.

Gift Cards

A gift card is a very sought after item for criminals because of the anonymous nature of purchases once it is gifted. Once it’s gone, it’s gone, and you won’t be able to get it back. Online, criminals will always try to get you to pay for a gift card and send them the information. Another thing to look out for is gift cards that have been tampered with. When buying a gift card from the store, make sure that the credit card number on the gift card is still covered. Criminals have ways to monitor when the card with that specific serial number is loaded with money so they can try to spend it before you can.

Fake This, Fake That

Online shopping can be extremely convenient, but there are things to watch out for. Some scammers will put up websites and buy domains that look very similar to real brand websites in appearance and URL. Always try to verify the website you are on in some way. If you are ever paying for something online, the “s” in “https” is a must. Sadly criminals will also set up fake charities designed to pull at your heartstrings. A quick Google search of the charity should provide enough information and others to verify it is real.

The holiday season is prime time for cyber thieves to attempt scams and steal your money and information. Always remember to double-check the random Amazon email, the random UPS text, gift cards, and everything else that is common for this time of year. Never give out your information and if there is any doubt, just contact the company itself. It is important to be aware of these attacks and be on guard year-round, but especially around the holidays, so you can enjoy them with cheer.