Earlier this month, Benefits announced the Time Off and Leave project, which introduces enhancements to the time off program and the implementation of a new centralized time off tracking system on July 1, 2019. This new initiative supports our “people first” focus that includes doing business better with better tools in order to optimize the management of our human resources. Read more for details on the enhancements and the time off tracking system.
UPDATES TO GW’S TIME OFF PROGRAM
The most significant enhancements to the paid time off program are summarized in the “What’s New What’s Changing” document. Complete information regarding the time off program will be included in the new Time Off and Leave Guide. This resource will combine and replace paid time off and unpaid leave information from three sources: the Employee Handbook, the Managers’ Toolkit, and Leave information from the Benefits website.
In the coming weeks, the Guide, effective July 1, will be available on the Benefits website.
CENTRALIZED TIME OFF TRACKING SYSTEM
Also effective July 1, we will be launching new time off tracking functionality within our time and reporting system, Kronos, the same system currently being used for time and attendance by non-exempt employees. All eligible employees* (non-exempt and exempt) will use Kronos to request and manage their paid time off. Managers will also review and approve time off requests for their team members via Kronos.
*University police department employees covered by a CBA and medical residents will continue to use their current time off tracking systems.
TOOLS AND RESOURCES
Beginning May 1, Benefits will be hosting information sessions to provide an overview of the Guide. In addition, IT and Benefits will host learning opportunities, for both managers and employees, to assist with navigating Kronos and, specifically, the time off tracking module. The learning program will consist of in-person open labs, on-demand tutorials online, as well as virtual office hours. More information about learning will be forthcoming.
You can also stay up-to-date by visiting the Time Off project webpage. Check back regularly for announcements, training links, and reminders relevant to the July 1 launch date.
We welcome your questions and feedback at timeoff@gwu.edu.
