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DSF Thanksgiving Potluck 2023

The long-running DSF Thanksgiving Potluck tradition continued in impressive fashion last week, with folks contributing all manner of delicious dishes. It was truly an embarrassment of riches and all who participated left with full stomachs and satisfied taste buds. Thanks to everyone who took part and a BIG shoutout to, well, the BIG Administrative Team for organizing! And of course kudos to all the servers!

Tuition Remission Applications are Open!

One of the unique benefits of working for GW is the potential to get a percentage of your tuition costs covered by GW. Applications for the Tuition Remission Benefit for the Spring 2024 semester are open and must be submitted no later than February 1.

Keep in mind, the exact rate of coverage depends on a number of factors, including: employee status, employee hire date, whether the student is an employee or dependent, and the specific academic program being pursued. An application for each person must be submitted each semester and you must register for your courses before applying for the Tuition Remission Benefit. See the email GW sent to employees for more information or contact Benefits at tuition@gwu.edu or 571-553-8382.

Five Star FixIt Reviews 11/20/23

We’re taking a moment to shine a spotlight on this weeks Kudos Recipients!

  • Terrence Branch for filling a rush order request for three keys to Facilities Central: “Fantastic! We requested an urgent set of keys. Amazing and so appreciated!”
  • Carl Bryant and Brian Johnson for assisting in a bulk trash pick up and transportation at Amsterdam Hall: “They were absolutely amazing! They were understanding and helpful with my request to have some items moved and donated.”
  • Crystal Brown for completing a bathroom repair at Guthridge Hall: “Technician was polite, efficient, and respectful of the room.”
  • Carl Bryant and Brian Johnson for assisting in a bulk trash pick up at Support Building: “Brian and Carl (Moon) are always attentive to our specific needs. Everything was taken care of efficiently. Five-Star Service!”
  • Julio Martinez for creating and installing a new cubicle sign for Support Building: “Excellent as usual!”

Kudos Roundup for 11/15/23

Ah, a good ol’ fashioned Kudos Roundup! It’s been awhile since we’ve done one of these! Kudos for DSF staff can come in many forms, from emails alerting supervisors to a job well done to direct praise from managers in a meeting. We’ll be collecting these kudos for all to see right here in this feature. Take a look!


From Betty Freyre in the Office of the President to Sonny Saadi:
I wanted to let you know that we have been working with Sonny for a couple of months now, and I have to tell you that he has been phenomenal. He found a solution to the outdoor patio doors that required a locking mechanism, he worked with the carpenters to reconstruct the President’s office bookshelves, installed the handrails for the steps to the outdoor patio, and ordered new shades that were damaged a few months ago. He is truly a professional, very kind and easy to work with. We are lucky to have him!


From HR’s Pam Smith to Eslie Murraine:
I will give a proper shout out to Eslie; but wanted to let you know that he has been very helpful to HR. Mainly me but yesterday I fell under the weather and Eslie was able to take over the interview/ applicant that came in for his interview and he also followed up with me today.

He is very much appreciated, especially at last minute’s notice when I was in a jam. 😁 There have been other occasions when Eslie is very responsive and willing to move along with the interview process in a timely manner. Kudos to Eslie.


From Richard Donovan to Roger White:
On behalf of everyone in HR at VSTC, especially Diane Conners and Kellie Wall who were more involved in our recent renovations; they really wanted to point out that Roger went above and beyond, was on top of everything and knew what was going on when questions came up.  They said he has a great attitude and was very calm and supportive as things were happening.


From Brenda Bradley with Anthropology to Monet Ballard, Matt Andrews, and Eslie Murraine:
I am writing in my capacity as Chair of the Anthropology Department to let you know how amazing it has been to work with Monet Ballard, Matt Andrews, Eslie Murraine and the rest of the team to relocate one of our faculty offices. The move was difficult for several reasons. It was urgent because there was mold in the space but also stressful and emotional because the faculty member had been in that office for decades and was very attached to the space. She also has a huge collection of books that are irreplaceable and of great academic value. 

Monet and Matt handled the situation perfectly by listening thoroughly and compassionately to the faculty member’s concerns and also working efficiently to move all the materials in short order. Monet and her team also carefully arranged the books in the same order and the faculty member noted that it ‘felt like home’ when she stepped into the new office. 

Matt and Eslie have also been so communicative and helpful in making repairs to the vacated office and preparing it for a new faculty member.

We are extremely grateful for Monet’s, Matt’s, and Eslie’s efforts, care, and attention, as well as their efficiency.

Many thanks to them and their teams!!

Inbox Highlights: Virtual Retirement Fair and GW Basketball Tickets

Inbox Highlights Banner Image

We encourage you to read all emails sent to university employees, but we realize it’s easy to miss the details in the barrage of content sometimes. Below we’ve compiled a few highlights from the November GWell Newsletter and the November GWIT Newsletter.

Virtual Retirement Fair

Thinking about retirement and want to learn more? Preparing for the transition to retirement takes thoughtful planning. Join GW Benefits on Tuesday, November 28, for GW’s virtual Retirement Fair designed to help you understand your GW retiree benefits and the steps to prepare for retirement. 

GW Benefits and vendor partners, TIAA, Fidelity, and Via Benefits will lead the following sessions scheduled for this event:

Discounted Tickets for GW Basketball

GW Athletics offers exclusive discounts on Men’s basketball season tickets for Faculty and Staff!  Upper Sideline seats are just $180 for the season. Purchase your tickets today using promo code GDUBFS24.

Faculty and Staff can also purchase Women’s basketball season tickets for $85 this season.


IT Website Redesign

The IT website has been redesigned. The new design is the first step in improving navigation and making it easier to find resources and support. In the redesign, GWIT consolidated acadtech.gwu.edu and printing.gwu.edu into IT.gwu.edu, making it more convenient to access related services. GWIT has plans to expand the resources and service offerings in the future.

GW Thanksgiving Break Hours

The university sent along an email with hours of operation for various services around campus during the Thanksgiving Break. We encourage you to read through the email, but here are some of the highlights.

  • There are no classes Nov. 20-25.
  • The university will be closed on Nov. 23-24.
  • Academic and administrative offices will be open Nov. 20-22, and will reopen on Nov. 27.
  • Academic and administrative buildings will be available via GWorld tap access only Nov. 23-26.

DSF SERVICES

EMeRG
Nov. 18: 8 a.m. – out of service
Nov. 26: 6 p.m. – resumes normal service
Emergency Medical Services remain available 24/7 through D.C. Fire and EMS. For help in an emergency call 911 or GW Police at 202-994-6111.

Facilities Central and FixIt
Nov. 23 – 27: Facilities Central/Key Depot and FixIt will continue to be available 24/7. Submit a FixIt ticket.

Vern Express
Nov. 20 – 24: Weekend service from 7 a.m – midnight.
Nov. 23 – 24: Late night shuttle van not in service from 12:15 a.m. – 6:45 a.m. Note: Late Night Lyft for Mount Vernon Students will be operational.
Nov. 25 – 26: Weekend service from 7 a.m – midnight.

VSTC Express
Nov. 20 – 22: Regular service Nov. 23 – 26: No service

Safe Ride
Nov. 22: Regular service from 7 p.m. – 4 a.m. Nov. 23 – 24: Not operational
Nov 25 – 26: Regular service from 7 p.m. – 4 a.m.


DINING

Dining on Mount Vernon Campus – Pelham Commons
Nov. 20 – 25: Closed
Nov. 26: 4:30 – 9 p.m.

District House Dining
Nov. 18: 11 a.m. – 9 p.m.
Nov. 19: 11 a.m. – 11 p.m.
Nov. 20 – 26: Closed

Shenkman Hall Dining
Nov. 18 – 22: 10 a.m. – 2 p.m. and 4:30 – 9 p.m.
Nov. 23: Closed
Nov. 24 – 26: 10 a.m. – 2 p.m. and 4:30 – 9 p.m.

Thurston Hall Dining
Nov. 18 – 19: 10 a.m. – 2 p.m. and 4:30 – 9 p.m.
Nov. 20 – 25: Closed

University Student Center
Panera Bread
Nov. 20 – 26: Closed
Chaat House and Absurd Bird
Nov. 18 – 19: noon – 8 p.m. (Chaat House only, Absurd Bird Closed)
Nov. 20 – 26: Closed

World Tour of Corcoran Hall

Adam Aaronson leads a tour outside of Corcoran Hall

The Greenbuild International Conference and Expo (this year in DC) is the largest annual event for green building professionals worldwide to learn and source cutting-edge solutions to improve resilience, sustainability and quality of life in our buildings, cities and communities. As part of this year’s conference, Adam Aaronson and HOK Architects led a tour of Corcoran Hall to talk about the building’s green features, including plumbing fixtures that reduce water use by 41%, lighting power density reduction of 58%, daylight controls in 100% of occupied spaces, all leading to our LEED Gold rating. The tour included people from across the US, Japan, Serbia, and Saudi Arabia! Great to see so much interest in our projects!

Save the Date for GW’s Faculty and Staff Winter Celebrations

Save the date for the GW Faculty and Staff Winter Celebration!

Virginia Science and Technology Campus
Tuesday, December 12
1:30-3:30 p.m.
Enterprise Hall, First Floor

Foggy Bottom Campus
Wednesday, December 13
2-4 p.m.
University Student Center, Third Floor

Foggy Bottom Campus Overnight Shift Winter Celebration
Wednesday, December 13
10 p.m.-12 a.m.
University Student Center, Room 309

GW Vacation Time Improvements and Changes

Vacation Time Changes

GW is rolling out a new and improved Vacation Time Policy that will go into effect on July 1, 2024. You’ll find some of the key changes below, but we encourage you to register for the Virtual Vacation Time Information Session on Thursday, 11/16 if you have questions that aren’t answered here.

  • No more “use it or lose it” – The current structure we’re all familiar with where you must use your leave before the end of the fiscal year will no longer apply. Instead, you’ll accrue hours until you’ve reached the maximum number you can bank at one time. You’ll begin accruing hours again once you’re back under the maximum.
  • Faster accrual rate at 10 years – You’ll reach the maximum accrual rate sooner in your career! You’ll get 16 hours a month at 10 years instead of 15.
  • Accrue before use and transition time – You’ll no longer be able to use vacation time unless you have hours already accrued. GW will provide “transition time” to those hired before July 2024 to help ease us into the new plan. Full time staff will receive 40 hours while part time staff will receive 20.

Below you’ll find the accrual rate and maximum number of hours under both the current and new plans. Have questions and can’t make the information session? You can always reach out to HR at timeoff@gwu.edu.

Years
(Months of Service)
Monthly Accrual Rate
(Hours)
Max. Vacation Time Accrued
(Hours)
Current: Up to 2 years10120
New: Up to 2 years10180
Current: 2-4 years12144
New: 2-4 years12216
Current: 4-15 years14168
New: 4-10 years14252
Current: 15+ years16192
New: 10+ years16288

Keep in mind, this does not apply to all folks on the DSF team. For employees represented by a union, consult your Collective Bargaining Agreement (“CBA”) or speak with your union representatives. For ABM employees, please reach out to ABM HR with any questions.