GW is rolling out a new and improved Vacation Time Policy that will go into effect on July 1, 2024. You’ll find some of the key changes below, but we encourage you to register for the Virtual Vacation Time Information Session on Thursday, 11/16 if you have questions that aren’t answered here.

• No more “use it or lose it” – The current structure we’re all familiar with where you must use your leave before the end of the fiscal year will no longer apply. Instead, you’ll accrue hours until you’ve reached the maximum number you can bank at one time. You’ll begin accruing hours again once you’re back under the maximum.
• Faster accrual rate at 10 years – You’ll reach the maximum accrual rate sooner in your career! You’ll get 16 hours a month at 10 years instead of 15.
• Accrue before use and transition time – You’ll no longer be able to use vacation time unless you have hours already accrued. GW will provide “transition time” to those hired before July 2024 to help ease us into the new plan. Full time staff will receive 40 hours while part time staff will receive 20.

Below you’ll find the accrual rate and maximum number of hours under both the current and new plans. Have questions and can’t make the information session? You can always reach out to HR at timeoff@gwu.edu.

Years (Months of Service)	Monthly Accrual Rate (Hours)	Max. Vacation Time Accrued (Hours)
Current: Up to 2 years	10	120
New: Up to 2 years	10	180
Current: 2-4 years	12	144
New: 2-4 years	12	216
Current: 4-15 years	14	168
New: 4-10 years	14	252
Current: 15+ years	16	192
New: 10+ years	16	288

Keep in mind, this does not apply to all folks on the DSF team. For employees represented by a union, consult your Collective Bargaining Agreement (“CBA”) or speak with your union representatives. For ABM employees, please reach out to ABM HR with any questions.