GW’s Procurement office put out a notice stating procurement monetary limits, or thresholds, are increasing for quotes, bids or RFPs (requests for proposals) for university funds and non-federal sponsored projects or federally-sponsored grants.
For more detailed information about these new thresholds and requirements, visit procurement.gwu.edu. The Procurement Dollar Threshold Matrix includes links to detailed information on required documentation for each funding source and threshold.
The National Science Foundation (NSF) has announced the release of a revised Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 19-1), effective February 25, 2019.
Significant Changes and Clarifications to the PAPPG are provided at the beginning of the document.
A New Series to Enhance CCAS Research
In an effort to boost the competitiveness of grant and fellowship applications from CCAS faculty, we are pleased to launch the CCAS Grantsmanship Workshop Series, focusing on the techniques and strategies for successful grant and fellowship applications. We expect this event series to include panel discussions by experienced colleagues, presentations from funding agencies, as well as other types of events that could enhance the research and scholarship of CCAS faculty.
Our first workshop will be take place on Wednesday, February 27, 12 – 1:30pm. Detailed information can be found in the enclosed flyer. RSVP is appreciated.
There could be a variety of reasons for your attendance. It could that you wish to learn more about fellowship application, or you are an experienced colleague who could act as additional resources during the panel, or you simply take this opportunity to network with other colleagues with similar interests. Please feel welcome to join us for this inaugural event.
We appreciate the suggestions and feedback from the CCAS Research Advisory Council in launching this workshop series.
CCAS Grantsmanship Workshop I
Wednesday, February 27, 2019
12:00pm to 1:00pm, refreshments to follow
Phillips Hall, Dean's Conference Room 411
Mark your calendars for CCAS Grantsmanship Workshop II - A joint CCAS-SB (School of Business) event featuring a presentation by an NSF program officer on the new NSF's 10 Big Ideas. Friday, March 29, 2:00pm, Duques Hall 652.
We are pleased to announce the continuation of CCAS internal funding programs, including Dean's ResearchChair, Enhanced Faculty Travel, Nick-of-Time, and DICE. Please click each of the following links to obtain full information.
- CCAS Dean's Research Chair (Due: 12/17/2018)
- CCAS Enhanced Faculty Travel Award (Due: 3/1/2019)
- Nick-of-Time Impact Microgrants (Due date: rolling)
- Dean’s Innovative Cross-Disciplinary Excellence (DICE) Award (Due date: rolling)
Please also notice that:
- Information on UFF / CCFF is not available yet. We are in touch with OVPR on their updated UFF announcement. As soon as they finalize that, we will update our CCFF guideline accordingly. After that, we will share with you through our CCAS Research Update and CCFF website on the CCAS ResearchBlog page
- Decisions for Enhanced Travel and Dean's Res Chair awards are moved earlier to April 2019. This is to help you to plan ahead and is based on the recommendation of our CCAS Research Advisory Council. Please submit your proposals by the deadline so we can move things as planned.
If you have any questions, please contact us at firstname.lastname@example.org.
GW Research Ecosystem Review
We are pleased to provide an update on the GW Research Ecosystem Review, which is included in this google doc shared with you:
It includes a link to the Research Ecosystem Review webform. Please feel welcome to enter your input, which we will share with the working groups.
Earlier this week, you should have received a message from the Res Integrity and Compliance working group, along with a Review of Research Integrity / Compliance processes in CCAS by me. This review is based on your input as of Oct 15. If you have additional comments on Res Integrity and Compliance, please email to the committee chair Dr. Kimberly Acquaviva at email@example.com. or enter on our webform (which we will then forward).
As of today, we have received 46 responses on our webform. Some of you decided to email me or talk to me in person, and that is perfectly fine as well. In a separate effort, our SRA team also designed a CCAS Pre-Award Survey which we sent to those who submitted proposals recently. We have received 37 responses for that. We are very much encouraged by your engagements on this university wide effort. We see this as a great opportunity to further enhance our research support infrastructure at CCAS and GW. It there is an interest, CCAS could consider a roundtable event to discuss the feedback and hear your thoughts directly.
Fulbright Scholar Program Opportunities
Date/Time: Wednesday, Oct. 24, 2018 - 1:00pm-2:30pm, with refreshments after.
Location: Phillips Hall, Room 411
Description: Mary-Rolfe Zeller, Outreach and Selection Coordinator at Institute of International Education (IIE) will give a presentation to CCAS faculty interested in learning more about Fulbright. This presentation will give an overview of the history of the Fulbright Scholar Program, take a deep dive into the Fulbright U.S. Scholar Program opportunities (including learning how to navigate the Catalog of Awards and how to apply), and conclude with a brief overview of the Fulbright Visiting Scholar opportunities.
IIE has been a world leader in international education working to build more peaceful and equitable societies by advancing scholarship, building economies and promoting access to opportunity.
The Fulbright Program, the flagship international educational exchange program sponsored by the U.S. government, is designed to increase mutual understanding between the people of the United States and the people of other countries. The Fulbright Program offers grants to study, teach and conduct research for U.S. citizens to go abroad and for non-U.S. citizens to come to the United States.
African American Civil Rights Grants
Submission Window: August 7 to October 8, 2018.
Description: The opportunity to apply for a FY2018 African American Civil Rights grant is now open. $13 million is available and applications will be accepted through two separate funding opportunity announcements- one for physical preservation projects (P18AS00485) and one for history projects associated with the African American civil rights movement of the 20th century (P18AS00484). Applications will be accepted only through grants.gov.
More info: https://www.nps.gov/preservation-grants/civil-rights/application.html
Foundations of Emerging Technologies (FET)
Sponsor: National Science Foundation
Submissions Windows: SMALL projects: November 1, 2018 - November 15, 2018; MEDIUM projects: September 24, 2018 - October 2, 2018
Description: The FET program, a new NSF program, welcomes research in the theory, algorithms, software, hardware, and architecture of emerging computing and communication systems. A unique aspect of the FET program is that interdisciplinary collaborations between computer and information scientists and engineers as well as those in various other fields are highly encouraged, with the fundamental aim of pursuing foundational breakthroughs in computer and information science and engineering. Small Projects - up to $500,000 total budget with durations up to three years; Medium Projects - $500,001 to $1,200,000 total budget with durations up to four years.
More info: https://www.nsf.gov/pubs/2018/nsf18568/nsf18568.htm
Non-Academic Research Internships for Graduate Students (INTERN)
Sponsor: National Science Foundation
Deadline: Supplemental funding requests may be submitted at any time, but no later than:
-- May 1, 2019 (for available FY 2019 funds)
-- May 1, 2020 (for available FY 2020 funds)
Description: The PI of an active NSF award may request supplemental funding for one or more graduate students to gain knowledge, skills, and experiences that will augment their preparation for a successful long-term career through an internship in a non-academic setting. To be eligible, graduate students must have completed at least one academic year in their graduate programs and be making satisfactory progress towards the completion of their degrees.
More info: https://www.nsf.gov/pubs/2018/nsf18102/nsf18102.jsp
Baruch S. Blumberg NASA/Library of Congress Chair in Astrobiology
Application Deadline: December 1, 2018
Description: The Blumberg Chair, an annually selected position, supports a senior scholar in the sciences or the humanities to take up residence in the Library’s John W. Kluge Center and conduct research on the humanistic and societal impacts of astrobiology. The Astrobiology Chair creates an opportunity to research the range and complexity of societal issues related to how life begins and evolves, and to examine philosophical, religious, literary, ethical, legal, cultural and other concerns arising from scientific research on the origin, evolution, and nature of life.
More info: www.loc.gov/loc/kluge/fellowships/NASA-astrobiology.html
NSF 2026 Idea Machine Competion
Deadline: October 26, 2018
Description: A prize competition to help set the U.S. agenda for fundamental research in STEM and STEM education. Participants can earn cash prizes and receive public recognition by suggesting the pressing research questions that need to be answered in the coming decade, the next set of “Big Ideas” for future investment by NSF. Contribute to NSF's mission to support basic research and enable new discoveries that drive the U.S. economy, enhance national security and advance knowledge to sustain the country's global leadership in science and engineering.
More info: NSF 2026 Idea Machine website
From the GW Politics Poll
Participate at: Submit Questions
Deadline for the third-wave survey: September 12, 2018
Description: GW faculty and graduate students are invited to submit proposals for questions to be included on the GW Politics Poll. The poll seeks to advance our understanding of American politics and public affairs by generating timely and rigorous data and analysis. The goal is to provide a resource where GW researchers can get public opinion data. Proposed questions must be related to politics, policy or public affairs. Priority will be given to proposals related to the election and proposals will be reviewed by the faculty committee administering the poll.
In 2018, we are administering a four-wave panel focused on the 2018 election. You may submit proposals for questions to be included on an individual wave of the survey or for multiple waves. We are currently inviting proposals for questions to be included on the third-wave survey which is expected to field in early October. A fourth wave will field after the November election. More information can be found on the web at http://smpa.gwu.edu/submit-gw-politics-poll.
Per Diem requests on all sponsored project travel
As explained in our previous Research Updates, per diem requests can be made for sponsored project-funded international travel. Requests should be submitted via email to Shandra White firstname.lastname@example.org, Director, Office of Sponsored Projects, OVPR, with a copy to your School Research Administrator (SRA). Please follow the OVPR guidelines at https://sponsoredprojects.gwu.edu/meals-and-incidentals for the detailed list of information to include. You can check the SRA Portfolio page to find the name and contact information of the SRA who provides your post-award support.
Separately, CCAS has a CCAS Per Diem Policy for non-sponsored international travel. This was announced in our Research Update on June 30, 2017, and is available on our Research Blog page at CCAS Per Diem Policy.
From Juliana Smith and Y.R.
Information for Your Graduate Students
Professional Networking Org. for Grad Students in STEM
Founded on the idea that career success is heavily dependent on networking, GW COMPASS (Career Organization for Masters and PhDs to Achieve Success in STEM) seeks to help graduate students in STEM fields to prepare for life after graduation. GW COMPASS aims to provide a community of professional support by hosting networking engagements, fostering mentee and mentor relationships, and highlighting career opportunities for post-graduate life.
Convergent Accelerated Discovery Foundries for Quantum Materials Science, Engineering and Information (Q-AMASE-i)
Letter of Intent (required) Deadline: September 17, 2018
Full Proposal Deadline: November 5, 2018
Description: Six-year awards totaling $20,000,000 to $25,000,000 for the award period are anticipated. Q-AMASE-i Foundries will be awarded as cooperative agreements with an initial commitment of six years, with the possibility of one six-year renewal, subsequent to a rigorous and favorable review by NSF.
Please see https://www.nsf.gov/
GW Postdoc Appreciation Day
Date/Time: Friday, September 21st, 2018, 8:00 AM to 6:00 PM
Description: The GW Postdoc Association is celebrating the 3rd GW Postdoc Appreciation Day on September 21st and there are research competitions, networking luncheons and awards open to all GW postdocs. Specific questions can be addressed at email@example.com.
Updated SRA Portfolio and other Reminders
- SRA Portfolios Following the addition of our new SRAs Jessica Harb and Alice Kungu, as announced in our recent Research Updates, we are pleased to share with you the updated pre- and post-award support assignments for CCAS departments, available on our CCAS Research Blog at SRA Portfolios.
- Pre-Award Requests If you plan to submit a proposal this summer, we would appreciate your informing us quickly so we can plan ahead. Please submit your request via our webform CCAS Intent to Submit
- CCAS Internal Grant Reports are due August 31, 2018. Please report at CCAS Internal Grant Report
Juliana Smith, Assistant Director for Research Programs
Yongwu Rong, Associate Dean for Research
Office of Sponsored Projects & Research Enhancement New Location
As you may be aware, the Office of Sponsored Projects (OSP) and Research Enhancement (REU) is moving to a centralized location at the Virginia Science & Technology Campus (VSTC). Beginning August 27, 2018, all OSP and REU staff currently located at Rice Hall, 2033 K Street, Ross Hall and 950 New Hampshire Avenue will be physically located at VSTC’s Enterprise Hall (44983 Knoll Drive, Suite 260, Ashburn, VA 20147). Staff contact information (phone numbers and email addresses) will remain unchanged. The office relocation is not expected to adversely impact the university research community, specifically:
- staff will be available during normal business hours as usual;
- staff contact information (phone numbers/exchanges) will remain the same;
- all OSP staff will establish regular meetings at Foggy Bottom with school and department representatives;
- the OSP director will work out of OVPR’s Foggy Bottom office 2-3 days each week; and
- OSP and Research Enhancement staff will continue to hold on-campus meetings, seminars and training events as they do at present.
The Division of Operations will conduct the actual move after close of business on August 23rd – August 25th and staff will begin work in the new location on Monday, August 27. I encourage faculty to submit any proposals due on August 23–28, 2018 by August 22, 2018, if possible and to let our office know of any proposals that are not currently in queue.
I appreciate your patience during this time and look forward to continuing our mission to provide operational excellence in support of GW’s research. Please contact me directly (firstname.lastname@example.org) with any questions or concerns.
Shandra S. White, Director, Office of Sponsored Projects & Research Enhancement
CCAS Internal Grant Report
Link: CCAS Internal Grant Report
Submission Window: August 1, 2018 - August, 31, 2018
Description: If you received internal funding from CCAS during last year (July 2017- June 2018), including CCFF, DICE, and Dean's Research Chair, please submit your report on this webform. Please submit your report. Notice that the reports for enhanced travel and Nick-of-Time awards are not required. Also, if you choose to include a file, you may upload to the webform. If you have any question, please contact us at email@example.com.
2019 Sloan Research Fellowships
Application Deadline: September 17, 2018
Description: Alfred P. Sloan Foundation is now accepting applications for its Sloan Research Fellowships, which seek to stimulate fundamental research by early-career scientists and scholars of outstanding promise. The $70,000 fellowship is awarded yearly to 126 researchers in recognition of distinguished performance and unique potential to make substantial contributions to their field. Candidates must hold a tenure track (or equivalent) position, which must include a yearly teaching requirement. Candidates must hold a PhD (or equivalent) in chemistry, computational or evolutionary molecular biology, computer science, economics, mathematics, neuroscience, ocean sciences, physics, or a related field. Candidates' most recent PhD must have been awarded on or after September 1, 2012. GW is able to put forward no more than three candidates per department for this submission. More details can be found at https://sloan.org/fellowships
Robert Wood Johnson Foundation
Systems for Action program RFP
Proposal Deadline: October 10, 2018 at 3:00pm
Description: RWJF is accepting applications that will focus on solutions to high-priority systems alignment problems that involve medical, social, and public health services; test the effectiveness of these solutions using rigorous scientific methods; and engage stakeholders from medical, social, and public health systems in the design and conduct of the research, so that findings can be readily used in practice. Up to six successful grantees will be awarded $250,000 each.
Date/Time: July 31, 2018 from 8:00 AM to 12:30 PM
Location: Executive Conference Center (4075 Wilson Boulevard, Suite 350, Arlington, VA 22203)
Description: The Defense Advanced Research Projects Agency (DARPA) Defense Sciences Office (DSO) is sponsoring a Proposers Day to provide information to potential proposers on the objectives of an anticipated Broad Agency Announcement (BAA) for the Space Environment Exploitation (SEE) program. The event will be webcast for those who would like to participate remotely. Advance registration is required both for attending the Proposers Day in person and for viewing the webcast. Additional information regarding this SN can be found at https://www.fbo.gov/spg/ODA/DARPA/CMO/DARPA-SN-18-67/listing.htmlFor specific questions regarding this SN, please send email to SEE@darpa.mil
Date/Time: Wednesday, July 25, 10:00am - 4:00pm
Location: Science and Engineering Hall, Room 2000B
Contact: Professors Can Korman (firstname.lastname@example.org Opens in a new window) an
Welcome New Staff
Alice Kungu is joining our research team as our newest School Research Administrator. Alice has over six years of academic research grants management experience. She started her career in research at the Brigham and Women’s Hospital at the Division of Women’s Health helping investigate gender and race based differences in health outcomes. She went on to administer an NIH P20 Center at the University of Massachusetts Boston, funded by the National Institute on Minority Health Disparities, with the aims of increasing minority representation throughout the research pipeline from investigators to human subjects. She studied political science at Seattle University and strongly believes in using research based science to make public policy. On a personal note, Alice is deeply idealistic and looks forward to supporting research that makes the world a better place! She loves all New England teams and winners in general. Alice can be reached at email@example.com Please join us in welcoming Alice!
RFP for Cures Within Reach - CureAccelerator Live! Mid-Atlantic Repurposing Research Event
Application Deadline Extended: July 23, 2018
Cures Within Reach is excited to be bringing our CureAccelerator Live! event to the Mid-Atlantic region, and we hope to see some submissions from George Washington University in response to the Request for Proposals.
Highlights from the RFP include:
- Up to $50,000 for Mid Atlantic-based repurposing research in any unsolved disease.
- Selected finalists will pitch their projects in front of an audience of repurposing stakeholders on Oct. 16, 2018 in the Washington, DC area; CureAccelerator Live! is held in conjunction with ExL Events at the Collaborations Addressing Vulnerable Populations Forum
- CureAccelerator Live! finalists are eligible for a 20% discount.
- Proposal submissions are due July 23, 2018 (previously July 9, 2018) on CureAccelerator
See attached: RFP, additional application instructions and some background information about the CureAccelerator Live! event.
IRIS 2019 Researcher Awards Call for Proposals
Application Deadline: October 1, 2018
Description: This is the second round of awards to fund researchers who will use the IRIS data to address questions about the social and economic returns to investments in research. Up to $15,000 for dissertation awards and up to $30,000 for early career and established researcher awards are available. Proposals submitted must emphasize the use of IRIS data in projects that address open issues in the study of science and technology and in science policy. Awarded researchers will receive access to the current IRIS research data release files, which are further described here: http://iris.isr.umich.edu/research-data/ Our colleague Dr. Jonathon Mote has just received such an award.
American Foundation for Suicide Prevention 2018-19 research grants programs
Two grant mechanisms: Innovation Grants, and Focus Grants. (Recently awarded $5.3 million in grants for the 2017-18 grants cycle.)
- Innovation Grants: applications accepted from 8/1/18 to 11/15/18. Applications will be available online at https://afsp.org/our-work/research/apply-for-a-grant/
- Focus Grants: The deadline for the LOIs is 8/1/18. All three Requests for Applications (RFAs) options require an emailed letter of intent (LOI), and then those researchers submitting promising ideas will be invited to submit full proposals online. More information: https://afsp.org/our-work/research/grant-information/the-focus-grants/
More information can be found at https://afsp.org/our-work/research/grant-information. Should you have any questions, please contact AFSP Research Grants Manager Carl Niedzielski phone: 212.363.3500 ext. 2015; email: firstname.lastname@example.org
Imaging Initiative Workshop
Date/Time: Wednesday, July 25, 10:00am - 4:00pm
Location: Science and Engineering Hall, Room 2000B
Description: This is a workshop on imaging organize
Contact: Professors Can Korman (email@example.com) an
- Introductions (2 hours)
- Dr. Mait
- Short description of research
- Single most significant research result
- Single most significant unsolved problem
- Presentation on imaging and its potential (Dr. Mait, 1 hour includes Q&A)
- Lunch (1 hour)
- Identify Applications Clusters (1 hour)
- Break (15 min)
- Identify Fundamental Research Questions (1 hour)
Welcome New Staff
Jessica Harb is joining the CCAS research administration team after working in OVPR for 2 1/2 years, specializing in pre-award guidance and support. Her start date is next Monday, July 9. Prior to coming to GW, Jessica was at the California State University at Monterey Bay and the University of Tennessee, bringing an additional 4 years of experience in research and sponsored project administration. When not providing guidance for proposal development, Jessica enjoys a motley of outdoor activities as well as spending time with her husband and 2 cats. She is very excited to bring her experience and background to the CCAS team.
Kristin Furio has just joined the CCAS team on June 25 as the new senior administrative assistant for CCAS; her duties will include department operations at the front desk of Phillips 212 (Tyler's job) in addition to support Dean Evie Downie and me (YR). Kristin has studied and worked in leadership development and education for over a decade. As a Community Connections member during college at Sacred Heart University, Kristin furthered the service-learning experience she had in a high school Community Relations course focusing on social justice issues. She has taken courses in Event Management at The George Washington University and previously worked in GW's Graduate School of Education and Human Development managing graduate programs, supporting faculty and recruiting for degrees focusing on Organizational Leadership and Human Resource Development. Kristin's involvement in the GW community has included being a member of the GW sustainability outreach group, Green Leaders; a member of the GW human resources outreach group, Colonial Community Ambassadors; and a Safety Warden for GSEHD, leading colleagues in navigating through emergency situations. Prior to coming to GW, Kristin served as an AmeriCorps VISTA at Ashoka's Youth Venture in the roll of Fellowship Associate connecting young leaders and changemakers from around the world. In her free time, she enjoys building community among DC residents by connecting young professionals through DC Fray's intramural sports, charity fundraisers, and lifestyle events.
Expense Report Related Issues
Over the last several weeks, a number of our colleagues have seen their expense reports returned, often along with a request for more information. After communicating with the relevant offices, including OVPR and Central Finance Office, we would like to provide the following clarification on the expectations on those reports. We should make it clear that this is not meant to be a comprehensive guideline. Rather, it is a just-in-time response to some of the concerns from our colleagues.
Q: Is there a new policy on the required documents for expense reports?
A: The GWTravel, Entertainment and Business Expense Manual (updated May 2018), is the official guideline for reimbursement policy for travel and other business expenses. Expenses to be charged to a sponsored research project are subject to additional requirements including Office of Management and Budget (OMB) Uniform Guidance (2 CFR §200), Federal Acquisition Regulations (FARs), GW policies and sponsor-specific terms and conditions.
In order to keep up with the latest regulations from the government and sponsors, GW updates its policies regularly as needed. When that occurs, we will inform you promptly.
Q: What are the common issues that have come up recently?
A: The most common issue is the lack of information in the "Business Purpose" field. As we explained in ourResearch Update on 8/25/2017 (see below for full details), a well-written business purpose should provide information on who, what, when, where, and why.
Q: The "Business Purpose" field in Concur only allows 64 characters; how can I fit all the information as needed?
A: If your description is too long to fit in the Business Purpose field, you can use the Comment section to enter more info, but please include a brief description in the Business Purpose field. This field is included when the expense is recorded in EAS for both General Ledger and Grants Module reporting so it is more helpful to have the brief description than a generic statement such as “see comments”.
Q: My expense report for my recent conference travel was returned to me along with a request for conference agenda. Is that a new requirement?
A: There is no such specific requirement. However, a conference agenda can be a way to provide appropriate documentation to justify the travel and its relevance to the project. Other alternatives, such as a conference weblink or email invitation from the conference organizers, may be acceptable as well.
Q: Are there particular requirements for expense reports charged to a sponsored project?
A: When submitting an expense report for a sponsored project, the PI needs to provide sufficient documentation that can show the allowability of the cost on the project and how the specific cost benefits the overall projects objectives. This can be explained in the "Business Purpose" / "Comments" fields (it is advised to also include a conference agenda to the conference fee or the largest expense on the expense report).
Q: If I do include my conference agenda, where in Concur should I upload to? Do I need to upload it to each item of the same expense report? What if my conference agenda is very long with over 100 pages?
A: If you include a conference agenda or other documentation such as pdf file of an invitation, or a contract, or a list of attendees, you can upload those under "Receipt" as a single grouping of documents. Once one item is attached, any other documents can be attached to the same expense by either choosing replace or append the new document to a receipt.
You do not need to upload the same document multiple times. In most cases, it shouldn't be difficult for an approver to locate the document. If you have such a concern because your expense report is exceedingly long, you can add a comment such as "conference agenda is with the receipt for dinner on May 30."
For a 100+ page agenda, you can select the 1-2 pages with the most relevant information, e.g. name/place/dates of conference, or your talk if applicable.
Q: Whom should I select as the approver(s) for my expense report?
A: For sponsored project related expense reports, you should select the first two levels of approvals (no need for SRA for other reports)
- Your supervisor (usually your department chair)
- Your SRA (Add SRAs by going to Details->Approval Flow, then clicking on the plus sign to the right of the Manager Approval box to add a User-Added Approver).
After those two approvals, the report will either go to OVPR, followed by the central finance approval, or it will go to the central finance approval directly, depending on the specific expenditure items in your report.
Q: GW policy requires a 60 day deadline for expense report submission.When does the clock begin and end?
A: The start date is the transaction date, or completion of travel. The end date is the date when the expense report is submitted by the employee. In particular, you should not be penalized for the additional days taken by the approvals, as long as you submitted the report within 60 days. Transactions sent back to the employee for additional information may also trigger email alerts, and you should resubmit those expenses with the appropriate additional information as soon as possible, but your PCard will not be suspended for delinquent reporting if the expenses were originally submitted in a timely manner.
Q: Is anything else being planned to ensure everyone is on the same page for expense report expectations?
A: Our SRA team and the CCAS Finance Team (led by Cindy Allen) are working with OVPR and GW Procurement to arrange a training session for expense report approvals (SRAs, CCAS Finance team, and Department administrative staff) so we are fully aware of the expectation from the central offices.
In addition, if there is enough interest from our faculty, we can consider a roundtable conversation with faculty and the relevant offices (OVPR, Procurement, etc.) so that our faculty can hear directly from those offices and vice versa. If you have such an interest, please let us know via our webform Feedback on Advancing Research
====== From CCAS Research Update 8/25/2017 ========
It has come to our attention that there is a need for more information regarding the business purpose(s) for expenses on sponsored projects. Please remember that, according to federal regulations, a well-written business purpose should provide information on who, what, when, where, and why, unless already provided through other supporting documentation. Some examples of insufficient and sufficient business purpose descriptions are below. For more information, check the GW Travel, Entertainment and Business Expense Manual (updated 8/22/2017), and refer to Appendix C.
Also, if your description is too long to fit the Business Purpose field in Concur (which is character-limited), you can use the Comment section to enter more info.
[ Note added 6/15/2018, the Travel, Entertainment and Business Expense Manual (updated May 2018) now contains a new list of Business Purpose with shorter descriptions with less than 64 characters ]
|Expense Type||Insufficient Business Purpose Description||Sufficient Business Purpose Description|
|Meals||Business meal||Personal meal for Raleigh trip to attend student demonstration of research findings and visit collaborators 8/16-19/16|
|Conference||Registration Fee||5/25/16 International Chinese Statistical Association conference registration fee for award PI, Dr. Smith|
|Travel||Baggage Fee||Baggage fees for Dr. Smith’s travel to and from Boston, MA for the PPTOX conference 12/10/16|
|Supplies||Research Supplies||Clay for Ranhom project to mold body parts for research5/5/16|
- From Juliana Smith and Yongwu Rong, with input from the SRAs