Internal Funding

We are pleased to announce the continuation of CCAS internal funding programs, including Dean's ResearchChair, Enhanced Faculty Travel, Nick-of-Time, and DICE. Please click each of the following links to obtain full information.

Please also notice that: 

  • Information on UFF / CCFF is not available yet. We are in touch with OVPR on their updated UFF announcement. As soon as they finalize that, we will update our CCFF guideline accordingly. After that, we will share with you through our CCAS Research Update and CCFF website on the CCAS ResearchBlog page
  • Decisions for Enhanced Travel and Dean's Res Chair awards are moved earlier to April 2019.  This is to help you to plan ahead and is based on the recommendation of our CCAS Research Advisory Council. Please submit your proposals by the deadline so we can move things as planned.

If you have any questions, please contact us at ccasres@gwu.edu.


GW Research Ecosystem Review

We are pleased to provide an update on the GW Research Ecosystem Review, which is included in this google doc shared with you:

Research Ecosystem Review: Progress Report

It includes a link to the Research Ecosystem Review webform. Please feel welcome to enter your input, which we will share with the working groups.

Earlier this week, you should have received a message from the Res Integrity and Compliance working group, along with a Review of Research Integrity / Compliance processes in CCAS  by me. This review is based on your input as of Oct 15. If you have additional comments on Res Integrity and Compliance, please email to the committee chair Dr. Kimberly Acquaviva at  acqua@gwu.edu. or enter on our webform (which we will then forward).

As of today, we have received 46 responses on our webform. Some of you decided to email me or talk to me in person, and that is perfectly fine as well. In a separate effort, our SRA team also designed a CCAS Pre-Award Survey which we sent to those who submitted proposals recently. We have received 37 responses for that. We are very much encouraged by your engagements on this university wide effort. We see this as a great opportunity to further enhance our research support infrastructure at CCAS and GW. It there is an interest, CCAS could consider a roundtable event to discuss the feedback and hear your thoughts directly.


Upcoming Events

Fulbright Scholar Program Opportunities


Date/Time: Wednesday, Oct. 24, 2018 - 1:00pm-2:30pm, with refreshments after.

Location: Phillips Hall, Room 411

Description: Mary-Rolfe Zeller, Outreach and Selection Coordinator at Institute of International Education (IIE) will give a presentation to CCAS faculty interested in learning more about Fulbright. This presentation will give an overview of the history of the Fulbright Scholar Program, take a deep dive into the Fulbright U.S. Scholar Program opportunities (including learning how to navigate the Catalog of Awards and how to apply), and conclude with a brief overview of the Fulbright Visiting Scholar opportunities.

IIE has been a world leader in international education working to build more peaceful and equitable societies by advancing scholarship, building economies and promoting access to opportunity.

The Fulbright Program, the flagship international educational exchange program sponsored by the U.S. government, is designed to increase mutual understanding between the people of the United States and the people of other countries. The Fulbright Program offers grants to study, teach and conduct research for U.S. citizens to go abroad and for non-U.S. citizens to come to the United States.


Funding Opportunities

African American Civil Rights Grants
Submission Window: August 7 to October 8, 2018.
Description: The opportunity to apply for a FY2018 African American Civil Rights grant is now open. $13 million is available and applications will be accepted through two separate funding opportunity announcements- one for physical preservation projects (P18AS00485) and one for history projects associated with the African American civil rights movement of the 20th century (P18AS00484). Applications will be accepted only through grants.gov.
More info: https://www.nps.gov/preservation-grants/civil-rights/application.html

Foundations of Emerging Technologies (FET)
Sponsor: National Science Foundation
Submissions Windows: SMALL projects: November 1, 2018 - November 15, 2018; MEDIUM projects: September 24, 2018 - October 2, 2018
Description: The FET program, a new NSF program, welcomes research in the theory, algorithms, software, hardware, and architecture of emerging computing and communication systems. A unique aspect of the FET program is that interdisciplinary collaborations between computer and information scientists and engineers as well as those in various other fields are highly encouraged, with the fundamental aim of pursuing foundational breakthroughs in computer and information science and engineering.  Small Projects - up to $500,000 total budget with durations up to three years; Medium Projects - $500,001 to $1,200,000 total budget with durations up to four years.
More info: https://www.nsf.gov/pubs/2018/nsf18568/nsf18568.htm

Non-Academic Research Internships for Graduate Students (INTERN)
Sponsor: National Science Foundation
Deadline: Supplemental funding requests may be submitted at any time, but no later than:
-- May 1, 2019 (for available FY 2019 funds)
-- May 1, 2020 (for available FY 2020 funds)
Description: The PI of an active NSF award may request supplemental funding for one or more graduate students to gain knowledge, skills, and experiences that will augment their preparation for a successful long-term career through an internship in a non-academic setting. To be eligible, graduate students must have completed at least one academic year in their graduate programs and be making satisfactory progress towards the completion of their degrees.
More info: https://www.nsf.gov/pubs/2018/nsf18102/nsf18102.jsp

Baruch S. Blumberg NASA/Library of Congress Chair in Astrobiology
Application Deadline: December 1, 2018
Description: The Blumberg Chair, an annually selected position, supports a senior scholar in the sciences or the humanities to take up residence in the Library’s John W. Kluge Center and conduct research on the humanistic and societal impacts of astrobiology. The Astrobiology Chair creates an opportunity to research the range and complexity of societal issues related to how life begins and evolves, and to examine philosophical, religious, literary, ethical, legal, cultural and other concerns arising from scientific research on the origin, evolution, and nature of life.
More info:  www.loc.gov/loc/kluge/fellowships/NASA-astrobiology.html

NSF 2026 Idea Machine Competion
Deadline: October 26, 2018
Description:  A prize competition to help set the U.S. agenda for fundamental research in STEM and STEM education. Participants can earn cash prizes and receive public recognition by suggesting the pressing research questions that need to be answered in the coming decade, the next set of “Big Ideas” for future investment by NSF. Contribute to NSF's mission to support basic research and enable new discoveries that drive the U.S. economy, enhance national security and advance knowledge to sustain the country's global leadership in science and engineering.
More info: NSF 2026 Idea Machine website


From the GW Politics Poll

Participate at: Submit Questions
Deadline for the third-wave survey: September 12, 2018
Website: http://smpa.gwu.edu/submit-gw-politics-poll
Contact: politicspoll@gwu.edu
Description: GW faculty and graduate students are invited to submit proposals for questions to be included on the GW Politics Poll. The poll seeks to advance our understanding of American politics and public affairs by generating timely and rigorous data and analysis. The goal is to provide a resource where GW researchers can get public opinion data. Proposed questions must be related to politics, policy or public affairs. Priority will be given to proposals related to the election and proposals will be reviewed by the faculty committee administering the poll.
In 2018, we are administering a four-wave panel focused on the 2018 election. You may submit proposals for questions to be included on an individual wave of the survey or for multiple waves. We are currently inviting proposals for questions to be included on the third-wave survey which is expected to field in early October. A fourth wave will field after the November election. More information can be found on the web at http://smpa.gwu.edu/submit-gw-politics-poll.


Gentle Reminders

Per Diem requests on all sponsored project travel
As explained in our previous Research Updates, per diem requests can be made for sponsored project-funded international travel. Requests should be submitted via email to Shandra White shandra@gwu.edu, Director, Office of Sponsored Projects, OVPR, with a copy to your School Research Administrator (SRA). Please follow the OVPR guidelines at https://sponsoredprojects.gwu.edu/meals-and-incidentals for the detailed list of information to include. You can check the SRA Portfolio page to find the name and contact information of the SRA who provides your post-award support.

Separately, CCAS has a CCAS Per Diem Policy for non-sponsored international travel. This was announced in our Research Update on June 30, 2017, and is available on our Research Blog page at CCAS Per Diem Policy.

From Juliana Smith and Y.R.


Information for Your Graduate Students

Professional Networking Org. for Grad Students in STEM
Founded on the idea that career success is heavily dependent on networking, GW COMPASS (Career Organization for Masters and PhDs to Achieve Success in STEM) seeks to help graduate students in STEM fields to prepare for life after graduation. GW COMPASS aims to provide a community of professional support by hosting networking engagements, fostering mentee and mentor relationships, and highlighting career opportunities for post-graduate life.

To become an official member, go to the OrgSync profile and click "Join Now" on the right-hand side. Alternatively, you can fill out a Google Form to be put on their mailing listserv.

Funding Opportunities

Convergent Accelerated Discovery Foundries for Quantum Materials Science, Engineering and Information (Q-AMASE-i)
Letter of Intent (required) Deadline: September 17, 2018
Full Proposal Deadline: November 5, 2018
Description: Six-year awards totaling $20,000,000 to $25,000,000 for the award period are anticipated. Q-AMASE-i Foundries will be awarded as cooperative agreements with an initial commitment of six years, with the possibility of one six-year renewal, subsequent to a rigorous and favorable review by NSF.
Please see https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=505504 for details.

DePaul Humanities Center (DHC) Visiting Fellowship (2019-2020 academic year)
Application Deadline: Friday, January 25, 2019
Description: The DHC Visiting Fellow program is generally a sabbatical/leave-based position. Visiting Fellows will be given an office in the Center, library privileges, and an honorarium of up to $3,000 ($1,000 per quarter) to support the public presentation of Fellows’ work and for participation in other DHC programming. Open to any and all individuals possessing a Ph.D., including faculty, adjuncts, and graduate students (ABD with degree in hand by start of fellowship).

Events

GW Postdoc Appreciation Day
Date/Time: Friday, September 21st, 2018, 8:00 AM to 6:00 PM
Website:  https://postdocs.gwu.edu/appreciation-week/
Description: The GW Postdoc Association is celebrating the 3rd GW Postdoc Appreciation Day on September 21st and there are research competitions, networking luncheons and awards open to all GW postdocs. Specific questions can be addressed at gwpostdoc@gmail.com.


Updated SRA Portfolio and other Reminders

  • SRA Portfolios  Following the addition of our new SRAs Jessica Harb and Alice Kungu, as announced in our recent Research Updates, we are pleased to share with you the updated pre- and post-award support assignments for CCAS departments, available on our CCAS Research Blog at SRA Portfolios.
  • Pre-Award Requests  If you plan to submit a proposal this summer, we would appreciate your informing us quickly so we can plan ahead. Please submit your request via our webform CCAS Intent to Submit
  • CCAS Internal Grant Reports are due August 31, 2018. Please report at CCAS Internal Grant Report

Juliana Smith, Assistant Director for Research Programs
Yongwu Rong, Associate Dean for Research


From OVPR

Office of Sponsored Projects & Research Enhancement New Location  
As you may be aware, the Office of Sponsored Projects (OSP) and Research Enhancement (REU) is moving to a centralized location at the Virginia Science & Technology Campus (VSTC). Beginning August 27, 2018, all OSP and REU staff currently located at Rice Hall, 2033 K Street, Ross Hall and 950 New Hampshire Avenue will be physically located at VSTC’s Enterprise Hall (44983 Knoll Drive, Suite 260, Ashburn, VA  20147). Staff contact information (phone numbers and email addresses) will remain unchanged. The office relocation is not expected to adversely impact the university research community, specifically:

  • staff will be available during normal business hours as usual;
  • staff contact information (phone numbers/exchanges) will remain the same;
  • all OSP staff will establish regular meetings at Foggy Bottom with school and department representatives;
  • the OSP director will work out of OVPR’s Foggy Bottom office 2-3 days each week; and
  • OSP and Research Enhancement staff will continue to hold on-campus meetings, seminars and training events as they do at present.

The Division of Operations will conduct the actual move after close of business on August 23rd – August 25th and staff will begin work in the new location on Monday, August 27. I encourage faculty to submit any proposals due on August 23–28, 2018 by August 22, 2018, if possible and to let our office know of any proposals that are not currently in queue.

I appreciate your patience during this time and look forward to continuing our mission to provide operational excellence in support of GW’s research. Please contact me directly (shandra@gwu.edu) with any questions or concerns.

Shandra S. White,  Director, Office of Sponsored Projects & Research Enhancement

Funding Opportunities

CCAS Internal Grant Report
Link:  CCAS Internal Grant Report
Submission Window: August 1, 2018 - August, 31, 2018
Description: If you received internal funding from CCAS during last year (July 2017- June 2018), including CCFF, DICE, and Dean's Research Chair, please submit your report on this webform.  Please submit your report. Notice that the reports for enhanced travel and Nick-of-Time awards are not required.  Also, if you choose to include a file, you may upload to the webform. If you have any question, please contact us at ccasres@gwu.edu.

2019 Sloan Research Fellowships
Link: https://sloan.org/fellowships
Application Deadline: September 17, 2018
Description: Alfred P. Sloan Foundation is now accepting applications for its Sloan Research Fellowships, which seek to stimulate fundamental research by early-career scientists and scholars of outstanding promise. The $70,000 fellowship is awarded yearly to 126 researchers in recognition of distinguished performance and unique potential to make substantial contributions to their field.  Candidates must hold a tenure track (or equivalent) position, which must include a yearly teaching requirement. Candidates must hold a PhD (or equivalent) in chemistry, computational or evolutionary molecular biology, computer science, economics, mathematics, neuroscience, ocean sciences, physics, or a related field. Candidates' most recent PhD must have been awarded on or after September 1, 2012. GW is able to put forward no more than three candidates per department for this submission. More details can be found at https://sloan.org/fellowships 

Robert Wood Johnson Foundation
Systems for Action program RFP
Proposal Deadline: October 10, 2018 at 3:00pm
Description: RWJF is accepting applications that will focus on solutions to high-priority systems alignment problems that involve medical, social, and public health services; test the effectiveness of these solutions using rigorous scientific methods; and engage stakeholders from medical, social, and public health systems in the design and conduct of the research, so that findings can be readily used in practice. Up to six successful grantees will be awarded $250,000 each.
https://www.rwjf.org/en/library/funding-opportunities/2018/systems-for-action--systems-and-services-research-to-build-a-cul.html

Events

DARPA DSO Proposers Day
Date/Time: July 31, 2018 from 8:00 AM to 12:30 PM
Location: Executive Conference Center (4075 Wilson Boulevard, Suite 350, Arlington, VA 22203)
Description: The Defense Advanced Research Projects Agency (DARPA) Defense Sciences Office (DSO) is sponsoring a Proposers Day to provide information to potential proposers on the objectives of an anticipated Broad Agency Announcement (BAA) for the Space Environment Exploitation (SEE) program. The event will be webcast for those who would like to participate remotely. Advance registration is required both for attending the Proposers Day in person and for viewing the webcast. Additional information regarding this SN can be found at https://www.fbo.gov/spg/ODA/DARPA/CMO/DARPA-SN-18-67/listing.htmlFor specific questions regarding this SN, please send email to SEE@darpa.mil

Event Reminder:
Imaging Initiative Workshop - Full details in our July 3 Research Update
Date/Time: Wednesday, July 25, 10:00am - 4:00pm
Location:  Science and Engineering Hall, Room 2000B
Contact: Professors Can Korman (korman@gwu.edu Opens in a new window) and Murray Loew (loew@gwu.edu Opens in a new window)

Welcome New Staff

Alice Kungu is joining our research team as our newest School Research Administrator. Alice  has over six years of academic research grants management experience. She started her career in research at the Brigham and Women’s Hospital at the Division of Women’s Health helping investigate gender and race based differences in health outcomes. She went on to administer an NIH P20 Center at the University of Massachusetts Boston, funded by the National Institute on Minority Health Disparities, with the aims of increasing minority representation throughout the research pipeline from investigators to human subjects. She studied political science at Seattle University and strongly believes in using research based science to make public policy. On a personal note, Alice is deeply idealistic and looks forward to supporting research that makes the world a better place! She loves all New England teams and winners in general. Alice can be reached at alice@gwu.edu Please join us in welcoming Alice!

Funding Opportunities

RFP for Cures Within Reach - CureAccelerator Live! Mid-Atlantic Repurposing Research Event
Application Deadline Extended:  July 23, 2018
Cures Within Reach is excited to be bringing our CureAccelerator Live! event to the Mid-Atlantic region, and we hope to see some submissions from George Washington University in response to the Request for Proposals.

Highlights from the RFP include:

  • Up to $50,000 for Mid Atlantic-based repurposing research in any unsolved disease.
  • Selected finalists will pitch their projects in front of an audience of repurposing stakeholders on Oct. 16, 2018 in the Washington, DC area; CureAccelerator Live! is held in conjunction with ExL Events at the Collaborations Addressing Vulnerable Populations Forum
  • CureAccelerator Live! finalists are eligible for a 20% discount.
  • Proposal submissions are due July 23, 2018 (previously July 9, 2018) on CureAccelerator

See attached:  RFP, additional application instructions and some background information about the CureAccelerator Live! event.

IRIS 2019 Researcher Awards Call for Proposals
Application Deadline:  October 1, 2018
Website:  http://iris.isr.umich.edu/research-data/grants/
Description: This is the second round of awards to fund researchers who will use the IRIS data to address questions about the social and economic returns to investments in research. Up to $15,000 for dissertation awards and up to $30,000 for early career and established researcher awards are available. Proposals submitted must emphasize the use of IRIS data in projects that address open issues in the study of science and technology and in science policy. Awarded researchers will receive access to the current IRIS research data release files, which are further described here: http://iris.isr.umich.edu/research-data/  Our colleague Dr. Jonathon Mote has just received such an award.

American Foundation for Suicide Prevention 2018-19 research grants programs
Two grant mechanisms: Innovation Grants, and Focus Grants. (Recently awarded $5.3 million in grants for the 2017-18 grants cycle.)

More information can be found at https://afsp.org/our-work/research/grant-information. Should you have any questions, please contact AFSP Research Grants Manager Carl Niedzielski phone: 212.363.3500 ext. 2015; email: cniedzielski@afsp.org

Events

Imaging Initiative Workshop
Date/Time: Wednesday, July 25, 10:00am - 4:00pm
Location:  Science and Engineering Hall, Room 2000B
Description: This is a workshop on imaging organized by our colleagues in SEAS. It will be held in SEH and will be moderated by Dr. Joseph Mait, recently retired Chief Scientist of the US Army Research Laboratory.  Dr. Mait is proposing to organize a strategic effort for George Washington University in imaging.  The goal of this workshop is to identify fundamental research issues in imaging within the University community which, if approached multi-disciplinarily, will have broad application.  Dr. Mait is exceptionally qualified to lead the discussion, given his experience in strategic research planning and his expertise in imaging. One simple goal of the workshop is to initiate a dialogue among University researchers working in the imaging arena.  A broader goal is to identify and address fundamental barriers to imaging capabilities that can have application across disciplines.  Such applications include materials metrology, biology, medicine, astronomy, autonomous navigation, remote sensing, and the interface between human and autonomous machines.
Contact: Professors Can Korman (korman@gwu.edu) and Murray Loew (loew@gwu.edu)

Tentative Agenda:

  • Introductions (2 hours)
    • Dr. Mait
    • Faculty:
      • Who
      • Short description of research
      • Single most significant research result
      • Single most significant unsolved problem
  • Presentation on imaging and its potential (Dr. Mait, 1 hour includes Q&A)
  • Lunch (1 hour)
  • Identify Applications Clusters (1 hour)
  • Break (15 min)
  • Identify Fundamental Research Questions (1 hour)

Welcome New Staff

Jessica Harb is joining the CCAS research administration team after working in OVPR for 2 1/2 years, specializing in pre-award guidance and support.  Her start date is next Monday, July 9. Prior to coming to GW, Jessica was at the California State University at Monterey Bay and the University of Tennessee, bringing an additional 4 years of experience in research and sponsored project administration.  When not providing guidance for proposal development, Jessica enjoys a motley of outdoor activities as well as spending time with her husband and 2 cats.  She is very excited to bring her experience and background to the CCAS team.

Kristin Furio has just joined the CCAS team on June 25 as the new senior administrative assistant for CCAS; her duties will include department operations at the front desk of Phillips 212 (Tyler's job) in addition to support Dean Evie Downie and me (YR).  Kristin has studied and worked in leadership development and education for over a decade. As a Community Connections member during college at Sacred Heart University, Kristin furthered the service-learning experience she had in a high school Community Relations course focusing on social justice issues. She has taken courses in Event Management at The George Washington University and previously worked in GW's Graduate School of Education and Human Development managing graduate programs, supporting faculty and recruiting for degrees focusing on Organizational Leadership and Human Resource Development. Kristin's involvement in the GW community has included being a member of the GW sustainability outreach group, Green Leaders; a member of the GW human resources outreach group, Colonial Community Ambassadors; and a Safety Warden for GSEHD, leading colleagues in navigating through emergency situations. Prior to coming to GW, Kristin served as an AmeriCorps VISTA at Ashoka's Youth Venture in the roll of Fellowship Associate connecting young leaders and changemakers from around the world. In her free time, she enjoys building community among DC residents by connecting   young professionals through DC Fray's intramural sports, charity fundraisers, and lifestyle events.

RFP Attachments:

CAL RFP - instructions for PIs-2hbgh5c CureAccelerator Live - Mid Atlantic 2018 RFP-166oaeg

CureAccelerator Live expansion 1pager v3-191g1fj

AFSP_2018_Innovation_Grants_Flyer-1dyk580

AFSP_2018_Focus_Grants_Flyer-14f56ys

Expense Report Related Issues

Over the last several weeks, a number of our colleagues have seen their expense reports returned, often along with a request for more information.  After communicating with the relevant offices, including OVPR and Central Finance Office, we would like to provide the following clarification on the expectations on those reports. We should make it clear that this is not meant to be a comprehensive guideline. Rather, it is a just-in-time response to some of the concerns from our colleagues.

Q: Is there a new policy on the required documents for expense reports?

A: The GWTravel, Entertainment and Business Expense Manual  (updated May 2018), is the official guideline for reimbursement policy for travel and other business expenses. Expenses to be charged to a sponsored research project are subject to additional requirements including Office of Management and Budget (OMB) Uniform Guidance (2 CFR §200)Federal Acquisition Regulations (FARs), GW policies and sponsor-specific terms and conditions.

In order to keep up with the latest regulations from the government and sponsors, GW updates its policies regularly as needed. When that occurs, we will inform you promptly.

Q: What are the common issues that have come up recently?

A:
The most common issue is the lack of information in the "Business Purpose" field.  As we explained in ourResearch Update on 8/25/2017 (see below for full details), a well-written business purpose should provide information on who, what, when, where, and why.

Q: The "Business Purpose" field in Concur only allows 64 characters; how can I fit all the information as needed?

A: If your description is too long to fit in the Business Purpose field, you can use the Comment section to enter more info, but please include a brief description in the Business Purpose field.  This field is included when the expense is recorded in EAS for both General Ledger and Grants Module reporting so it is more helpful to have the brief description than a generic statement such as “see comments”.

Q: My expense report for my recent conference travel was returned to me along with a request for conference agenda.  Is that a new requirement?

A: There is no such specific requirement. However, a conference agenda can be a way to provide appropriate documentation to justify the travel and its relevance to the project.  Other alternatives, such as a conference weblink or email invitation from the conference organizers, may be acceptable as well.

Q: Are there particular requirements for expense reports charged to a sponsored project?

A: When submitting an expense report for a sponsored project, the PI needs to provide sufficient documentation that can show the allowability of the cost on the project and how the specific cost benefits the overall projects objectives. This can be explained in the "Business Purpose" / "Comments" fields (it is advised to also include a conference agenda to the conference fee or the largest expense on the expense report).

Q: If I do include my conference agenda, where in Concur should I upload to? Do I need to upload it to each item of the same expense report?  What if my conference agenda is very long with over 100 pages?

A: If you include a conference agenda or other documentation such as pdf file of an invitation, or a contract, or a list of attendees, you can upload those under "Receipt" as a single grouping of documents.  Once one item is attached, any other documents can be attached to the same expense by either choosing replace or append the new document to a receipt.

You do not need to upload the same document multiple times.  In most cases, it shouldn't be difficult for an approver to locate the document. If you have such a concern because your expense report is exceedingly long, you can add a comment such as "conference agenda is with the receipt for dinner on May 30."

For a 100+ page agenda, you can select the 1-2 pages with the most relevant information, e.g. name/place/dates of conference, or your talk if applicable.

Q: Whom should I select as the approver(s) for my expense report? 

A: For sponsored project related expense reports, you should select the first two levels of approvals (no need for SRA for other reports)

  1. Your supervisor (usually your department chair)
  2. Your SRA (Add SRAs by going to Details->Approval Flow, then clicking on the plus sign to the right of the Manager Approval box to add a User-Added Approver).

After those two approvals, the report will either go to OVPR, followed by the central finance approval, or it will go to the central finance approval directly, depending on the specific expenditure items in your report.

Q: GW policy requires a 60 day deadline for expense report submission.When does the clock begin and end?

A: The start date is the transaction date, or completion of travel. The end date is the date when the expense report is submitted by the employee. In particular, you should not be penalized for the additional days taken by the approvals, as long as you submitted the report within 60 days.  Transactions sent back to the employee for additional information may also trigger email alerts, and you should resubmit those expenses with the appropriate additional information as soon as possible, but your PCard will not be suspended for delinquent reporting if the expenses were originally submitted in a timely manner.

Q: Is anything else being planned to ensure everyone is on the same page for expense report expectations?

A: Our SRA team and the CCAS Finance Team (led by Cindy Allen) are working with OVPR and GW Procurement to arrange a training session for expense report approvals (SRAs, CCAS Finance team, and Department administrative staff) so we are fully aware of the expectation from the central offices.

In addition, if there is enough interest from our faculty, we can consider a roundtable conversation with faculty and the relevant offices (OVPR, Procurement, etc.) so that our faculty can hear directly from those offices and vice versa. If you have such an interest, please let us know via our webform  Feedback on Advancing Research 

======  From CCAS Research Update 8/25/2017 ========

It has come to our attention that there is a need for more information regarding the business purpose(s) for expenses on sponsored projects. Please remember that, according to federal regulations, a well-written business purpose should provide information on whowhatwhenwhere, and why, unless already provided through other supporting documentation. Some examples of insufficient and sufficient business purpose descriptions are below. For more information, check the GW Travel, Entertainment and Business Expense Manual  (updated 8/22/2017), and refer to Appendix C.

Also, if your description is too long to fit the Business Purpose field in Concur (which is character-limited), you can use the Comment section to enter more info.

Note added 6/15/2018, the Travel, Entertainment and Business Expense Manual (updated May 2018) now contains a new list of Business Purpose with shorter descriptions with less than 64 characters ]

Expense Type Insufficient Business Purpose Description Sufficient Business Purpose Description
Meals Business meal Personal meal for Raleigh trip to attend student demonstration of research findings and visit collaborators 8/16-19/16
Conference Registration Fee 5/25/16 International Chinese Statistical Association conference registration fee for award PI, Dr. Smith
Travel Baggage Fee Baggage fees for Dr. Smith’s travel to and from Boston, MA for the PPTOX conference 12/10/16
Supplies Research Supplies Clay for Ranhom project to mold body parts for research5/5/16

- From Juliana Smith and Yongwu Rong, with input from the SRAs

 Limited Proposal Opportunities (for Humanities Faculty)

NEH Summer Stipends program (internal deadline July 2, 2018)

Once again, we are pleased to inform you an opportunity to compete for a submission to the NEH Summer Stipends program for support in Summer 2019. This NEH program supports individual researchers for scholarly work that is of value to humanities scholars and general audiences. Funded products include articles, monographs, books, digital materials, archaeological site reports, translations, editions, and other scholarly resources. You could receive support for continuous full-time work on a humanities project for a period of two consecutive months.
NEH Summer Stipends are awarded only to individual scholars who are nominated by the institution at which they are teaching full-time. We are limited to two nominees. We will select these two nominations based on your "pre-proposal" submitted internally to ccasres@gwu.edu by Monday, July 2, 2018. Each internal pre-proposal should consist of a project narrative (1 page) and a CV (no more than 2 pages).  An internal evaluation committee will be formed to evaluate those internal submissions. We will inform our decisions to the applicants by Monday, July 16, 2018. After that, the two selected applicants will submit their applications to NEH by the deadline of September 26, 2018. We will try to provide some mentoring for our selected applicants as in the past.
Further information about the NEH Summer Stipends program and the application process can be found in the email below and at https://www.neh.gov/grants/research/summer-stipends. You are also welcome to contact us at ccasres@gwu.edu with any questions you may have about the process at GW for making our nominations.

Integrated Research Information Software (iRIS)

As indicated in the OVPR Research Update on May 8, 2018, OVPR has led a process to identify and acquire an electronic system with the goal of streamlining research compliance operations. The Integrated ResearchInformation Software (iRIS) will automate processes that currently require printed forms, manage workflows, and allow investigators to track the status of their applications and training requirements. The web-based modules will support human subjects research, animal research, research with biological agents, and conflict of interest disclosure and management. For more information about the software and target launch dates, please visit the GW iRIS project website. The project website will be updated with important news andupdates.

Here is the latest on accessing / form submissions / orientation:

The human subjects module of GW iRIS, the university’s new electronic compliance system, is now open for submissions. All applications (including applications associated with current or pending studies) must be submitted via GW iRIS. The Office of Human Research (OHR) is no longer accepting paper forms or email submissions.

Logging into GW iRIS
GW faculty/staff/students can log into GW iRIS by visiting https://gwu-iris.imedris.net and entering their NetID and password.
All other users should consult the Reference Guide: Logging In for the First Time (PDF) that is located on the GW iRIS tool website.

Submitting Forms
Instructions for submitting forms via GW iRIS have been updated on the OHR website. Please see the Forms & Tools section for more details.
All other reference guides (including how to start/complete an application, etc.) are available within GW iRIS by clicking "Help" in the upper right corner of the screen.

Orientation Sessions
OHR has planned two GW iRIS orientation sessions:

  • Wednesday, June 6, 2018; 11:00 am

  • Tuesday, June 12, 2018; 2:00 pm

To attend one of these sessions, please RSVP via our online form. OHR will share WebEx details via email prior to the session.

Support: Contact ohrirb@gwu.edu with any questions or concerns about GW iRIS.

Funding Opportunities

The NEH Summer Stipends Program
In order to help you to plan ahead for this competition, we would like to give you this heads up for the the NEH Summer Stipends which provides support for continuous full-time work on a humanities project for a period of two consecutive months. Applicants with college or university affiliations must be nominated by their institutions and GW is limited to two nominees. Full information for this year's competition is not yet available but will be posted at https://www.neh.gov/grants/research/summer-stipends.  Please note that the full proposals must be received by NEH by September 26, 2018.  Once NEH posts full information, we will provide a guideline for the internal competition based on that information, including a deadline for the pre-proposals. In previous years, each internal pre-proposal consisted of a project narrative (1 page) and a CV (up to 2 pages).  Once we identify the selected nominees, we will match them with an experienced colleague who will act as a mentor.  Special thanks to Dr. Denver Brunsman who has served in this role recently.

In the last five competitions the Summer Stipends program received an average of 860 applications per year. The program made an average of 78 awards per year, for a funding ratio of 9 percent. I am pleased to tell you that our last year's nominee, Dr. Phillip Troutman, has now received this award.

Events

Getting Started with SoTL: How to Build Research on Teaching 

Date/Time: June 4, 12-1:30 pm (feel free to bring your lunch!)
Location: Gelman Library, Room 219
Website: https://library.gwu.edu/news-events/events/getting-started-sotl-how-build-research-teaching

Description This session will focus on how to conduct your first SoTL project: how to try something new in the classroom and collect information to determine if it improved students' learning. We will briefly review the five steps of a SoTL project--generating a research question, designing a study, collecting data, analyzing data and presenting your project--hear tips from faculty who have done SoTL projects, and receive feedback on ideas for our own SoTL research. For more information, contact Katherine Miscavige at kmiscavige@gwu.edu or Maria de la Fuente at mjfuente@gwu.edu.

Reminders for Summer Travel

Fly America Act
This is a follow up for our Research Update last week to include more explanation. Please note that it only applies to travels funded by the US government, exceptions are possible, and such requests must be submitted prior to travel being ticketed.
The “Fly America Act,” which applies to all GW employees traveling on federal funds, requires that U.S. flag air carriers be used to the maximum extent possible when commercial air transportation is the means of travel between the U.S. and a foreign country or between foreign countries.
For more details, check OVPR website at https://research.gwu.edu/travel or GW Procurement website https://ibuy.gwu.edu/international-travel Additional questions can also be addressed to Travel Leaders at 855-771-9109.
Exceptions: There are a number of exceptions to the Fly America Act that are outlined in the Fly America Act Exception (pdf). Included in these exceptions are the four bilateral/multilateral “Open Skies Agreements” established by the federal government. In order to be granted an exception, this document must be completed, signed by the traveler and sent to the GW Travel Office at travel@gwu.edu prior to travel being ticketed.  Be sure to include all supporting documentation that justifies the exception request.  Once approved, the form should be submitted with the traveler’s expense reconciliation receipts in iBuy+ Expense Reporting.

Feedback on Research Support

Summer is a busy time for your grant related activities.  As so we would like to hear your comments and thoughts on the research support from CCAS SRA team or from other GW offices.  Please feel free to share your thoughts by emailing us, or talking to us directly, or entering your comments on our webform. Comments on issues related to expense reports are particularly appreciated at this time.

Feedback on Research Support

- Juliana Smith and Yongwu R.

Updates from Our Team

Kelly Victor-French, who has been providing administrative support for Dean Evie Downie and myself (YR) since December 2016, will be interning this summer at the Naval Research Lab. This is a great opportunity that will provide valuable experience relevant to her interests in astrophysics. Congratulations Kelly!

Reminders / Tips for Summer Travel

Reminder for Fly America Act
As we are planning for summer research related travels, we would like to remind you of the “Fly America Act” which requires that U.S. flag air carriers be used to the maximum extent possible when commercial air transportation is the means of travel between the U.S. and a foreign country or between foreign countries. For more details, check OVPR website at https://research.gwu.edu/travel  Additional questions can also be addressed to Travel Leaders at  855-771-9109

 
Tips for Two Step Authentication
Many of us will be on international or domestic travels to conduct research during the summer. In order to access your GW email, you will need to have access to a mobile device to complete your two step authentication. If you will have access to a mobile device during your time abroad, you can contact GW IT Support to assist with changing the number tied to your account, or to help you install the Microsoft Authenticator app (which doesn't require a data connection).
If you will be traveling to a remote area without access to a phone, you can ask GW IT Support to turn off your two step authentication before your travel.
GW IT Support can be reached at 202-994-4948, or ithelp@gwu.edu. Please include your GWID number, NetID, and a copy of a government-issued ID for fastest resolution.

Funding Opportunities

GW 2018-19 Call for University Faculty Seminar Proposals

The deadline for 2018-19 University Seminar Proposals is Friday, June 1, 2018. The application should be no more than 3 pages single spaced. It should include the following information:

  • A discussion of the topic to be addressed and its importance.
  • A discussion of how the Seminar will connect academic research and inquiry to the world outside the University and/or to larger cross-disciplinary issues in the areas of culture, business, policy, science, or other areas of similar dimension.
  • A discussion of anticipated outcomes, processes and/or products.
  • Names, departmental affiliations, and expertise of faculty who are committed to being a part of the Seminar.
  • Names, professional affiliations, and expertise of individuals outside the University who are committed to being a part of the Seminar.
  • A plan of action for Academic Year 2018-19, including your ideas for specific events and activities.

Proposals should be submitted to: univseminar@gwu.edu.  More information can be found in the email from GW InfoMail on May 11.

 

Update on the Status of Internal Proposals

All funding decisions for CCAS internal proposals, including CCFF, Enhanced Faculty Travel, Dean's Res Chair, have been made and communicated to the PIs. Funds for these awards will be available by July 1. If you have any questions, please contact us at ccasres@gwu.edu.

The funding decisions for the HFF competition are expected to be made by the end of this week and will be communicated soon thereafter to the applicants by OVPR. Questions on this program can be addressed to Professor Tyler Anbinder at anbinder@gwu.edu.

 

Update on our SRA Team

Juliana Smith has been promoted to Assistant Director for Research Programs. In this role, she will continue to lead the SRA team in the pre- and post- award administration of our sponsored projects. She will also work with the Associate Dean for Research to implement our research growth strategies and manage the research infrastructure of CCAS. Congratulations to Juliana!

Rebekka Egger, a member of our SRA team since 2015, will take on new responsibilities as a Sponsored Project Administrator (SPA) under OVPR. She will continue to interact with our SRA team in pre-award administration. We look forward to working closely with her in this new role.

Jessica Zamiska, who joined our SRA team last year, has accepted a position of Director of Grants at McAllister and Quinn. She will be missed by all of us, and we wish her the best of luck in her new endeavor.

We are in the process of recruiting new SRAs and will keep the PIs of the impacted departments posted on the coverage plan during the transition.

 

Planning for Summer  

A few general reminders as you prepare for summer

  1. Closeout for internal grants. If you have an internal grants that ends this fiscal year, be sure you will spend all funds and submit your expense reports by early June. This includes all CCFF, DICE, Enhanced Travel grants made last academic year, and Nick-of-Time awards made this academic year.
  2. Pre-Award requests If you plan to submit a proposal this summer, we would appreciate your informing us quickly so we can plan ahead. Please submit your request via our webformCCAS Intent to Submit 
  3. Requests for Summer salary from grants can be made online at Faculty Summer Salary Request Form